Executive, Business Development Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Develop initial draft information documents and marketing materials to support Business Development Marketing.

• Collaborate with the National Business Development Manager to create company product and service information and marketing materials.

• Establish client records and input and update client information within the Business Development section of Axcelerate, including projected revenue.

• Organize all client briefing notes and other essential documents provided by the National Business Development Manager into Axcelerate and the company server.

• Arrange initial client meetings for new inquiries on behalf of the National Business Development Manager promptly.

• Maintain essential Business Development proposal and contract templates.

• Draft initial proposals and contracts for the National Business Development Manager to finalize for client readiness.

• Assist in following up on proposals or client agreements that have not received responses and arrange further meetings if necessary.

• Conduct a preliminary review of competency completion reports for potential errors or trends before forwarding them to the National Business Development Manager for final approval.

• Participate in Tender preparation.

• Attend all necessary internal and external meetings as requested by the National Business Development Manager.

• Generate client reports as agreed with the BD Manager.

• Identify any trends or issues from client reports to the National Business Development Manager.

• Produce and update initial sales forecasting reports from Axcelerate.

• Manage and prepare tender projects.

• Download and keep the business development team and CEO informed of any upcoming tenders relevant to the company’s operations.

• Prepare the Tender project management template.

• Schedule Tender meetings with stakeholders.

• Compile all tender documents for the meeting.

• Record the outcomes of the tender meeting.

• Schedule agreed timelines for Tender tasks in stakeholder calendars.

• Follow up on assigned tender responsibilities within established timelines.

• Prepare the tender response document in consultation with the BD Manager.

• Submit tender responses before the specified deadlines.

• Develop workflows for client automation emails.

• Generate and execute reports.

• Perform other tasks as directed by the National Operations Manager.

• Assist the CEO with LinkedIn outreach initiatives.

• Conduct research projects as requested.

• Undertake other tasks as directed by the CEO.

⛳️ Requirements

• Over five years of experience in a similar position.

• Proven background and success in organizational development, culture change, and behavioral safety; otherwise, a successful background in a B2B service industry is acceptable.

• Demonstrated experience in managing multiple client projects within budget and on time, ensuring complete client satisfaction.

• A solid understanding of the compliance requirements for a Registered Training Organisation (RTO) is ideal, though not essential.

• Experience in a role that involved ongoing learning and development.

• Exhibit strong organizational skills and a willingness to seek support before missing any deadlines.

• Intermediate to advanced Microsoft Office skills (Word, Excel, PowerPoint, and Outlook).

• High level of computer literacy with a swift and accurate typing speed.

• Exceptional verbal and written communication abilities.

• Capacity to communicate professionally in a clear and concise manner.

• Strong organizational capabilities with the aptitude to prioritize tasks and meet deadlines.

• Ability to work efficiently independently while recognizing when to request assistance.

• Resilience and emotional maturity, demonstrating emotional intelligence.

• Proficiency in managing projects from start to finish.

• Ability to analyze data and use it for decision-making.

• Positive outlook and the ability to thrive in a fast-paced environment.

• Capability to work both autonomously and collaboratively in teams.

• High level of attention to detail and organizational skills.

• Strong problem-solving abilities and the capacity to manage deadlines and shifting needs.

• Knowledge of office systems and processes.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Opportunities for professional development and growth.

• Supportive and dynamic work environment.

• Flexible work arrangements.