Executive Assistant to the Founder and CEO

📋 Description

• Act as the main point of contact and curator for the Founder and CEO’s internal and external communications, ensuring alignment with the organization's goals.

• Serve as a bridge between the Founder and CEO and internal teams, promoting effective communication and alignment across various departments.

• Oversee the calendars for the Founder and CEO, which includes scheduling both internal and external meetings, proactively addressing scheduling conflicts, and ensuring efficient time management.

• Compile daily and weekly briefings for the Founder and CEO, encompassing pre-reads, briefing documents, agendas, biographies, media summaries, and pertinent context for high-level meetings in advance.

• Monitor, organize, prioritize, and respond to emails and other communications on behalf of the Founder and CEO with professionalism and discretion.

• Collaborate with the Founder and CEO to keep track of commitments, deadlines, and follow-ups across various workstreams.

• Organize domestic and international travel plans, which include transportation, accommodations, agendas, and preparation for engagements.

• Handle the Founder and CEO’s timesheet allocations and expense report submissions.

⛳️ Requirements

• Over 7 years of experience providing executive office support, managing an executive’s administrative responsibilities, preferably in a mission-driven organization;

• Background in supporting C-suite level leaders in prominent roles;

• Excellent oral and written communication abilities in meetings, emails, and other communication channels;

• High proficiency in Google Workspace, Slack, Salesforce, and Zoom;

• Demonstrated experience with expense reconciliation and time management for executive teams;

• Strong understanding of complex legal entity structures, including 501(c)(3), 501(c)(4), and PAC organizations;

• Capability to excel in a fast-paced, dynamic environment while managing multiple tasks simultaneously.

🏝️ Benefits

• Health Coverage: Employer-funded medical, dental, and vision insurance (75% employer-paid)

• Flexible Time Off: Unlimited PTO and sick leave, paid federal holidays, and six months of paid family leave

• Retirement: 401(k) with 3% employer contribution after three months of employment

• Workplace Culture: Fully remote with employer-provided laptop and home office stipend

• Summer and winter office shutdowns

• Early-close Wellness Fridays