Corporate Secretary

This is a fully remote position, open to applicants in Malaysia.

📋 Description

• Prepare and submit statutory documents to the Companies Commission of Malaysia (SSM).

• Assist in the incorporation of companies and statutory modifications regarding directors, shareholders, registered office addresses, constitutions, share capital, and other corporate issues.

• Draft board resolutions, members' resolutions, meeting minutes, consent forms, and other related corporate secretarial documentation.

• Maintain and update statutory registers, company records, minute books, and compliance-related documentation.

• Monitor filing deadlines, ensuring the timely submission of annual returns, statutory forms, and other mandatory lodgments.

• Ensure adherence to the Companies Act 2016, SSM requirements, and relevant corporate regulations.

• Liaise with clients, directors, shareholders, auditors, tax agents, regulators, and other professional entities.

• Assist in due diligence exercises, document reviews, and requests for company information extraction.

• Support the team with operational matters related to Singapore corporate secretarial tasks.

• Aid in the preparation of standard corporate secretarial documents for entities based in Singapore.

• Coordinate internal workflows concerning filings, resolutions, and compliance deadlines.

• Engage in training and development focused on Singapore corporate governance and compliance procedures.

• Maintain accurate records and organized filing systems.

• Track work progress, deadlines, and deliverables for clients.

• Contribute to process improvement and standardization initiatives.

⛳️ Requirements

• Diploma, degree, or professional qualification in Corporate Administration, Business Administration, Law, Accounting, or a related discipline.

• A minimum of 2–3 years of experience in corporate secretarial roles within Malaysia.

• Practical experience with SSM lodgments and Malaysian statutory compliance matters.

• Strong understanding of the Companies Act 2016 and standard corporate secretarial procedures.

• Experience in preparing resolutions, statutory forms, registers, and corporate records.

• Proficient in written and spoken English.

• Excellent organizational skills and keen attention to detail.

• Ability to handle multiple priorities and meet deadlines independently.

• Comfortable communicating with clients and professional service providers.

• Eagerness to learn about Singapore corporate secretarial requirements and practices.

🏝️ Benefits

• Competitive salary and benefits package.

• Opportunities for professional development and growth.

• Dynamic and supportive work environment.