Executive Assistant to Founder & CEO – Full-Time, Dual Client Placement

This is a fully remote position, open to applicants in Philippines, +3 more countries.

📋 Description

• Assist the Founder and CEO of a career coaching and community-oriented business that aids job seekers in securing improved roles more swiftly.

• Oversee the flow of information through email, LinkedIn, and community platforms.

• Collect data and create organized notes prior to sales calls.

• Dispatch pre-call emails, handle lead follow-ups, and confirm routing forms and Calendly links.

• Manage the CEO's inbox and coordinate scheduling.

• Take ownership of the CEO's Todoist project management system and monitor task completion.

• Provide a weekly efficiency report along with regular updates on accomplished tasks, outstanding items, and priorities.

• Act as the primary contact in the community, respond to common inquiries, guide members to resources, and escalate issues as necessary.

• Operate and supervise the AI-powered Career Compass research tool for clients.

• Resolve basic client-reported product issues and execute minor no-code modifications when applicable.

• Document recurring processes and Standard Operating Procedures (SOPs) for future AI-assisted automation.

• Communicate daily via Slack/text, conduct weekly check-in calls, and provide end-of-day summaries.

⛳️ Requirements

• A minimum of 2 years of experience as an Executive Assistant, Community Manager, or in a comparable generalist support role.

• Exceptional written and verbal communication abilities.

• Comfortable engaging directly with clients and community members.

• Technologically adept and at ease operating within digital environments, such as Todoist, Gmail, LinkedIn, and Claude/AI tools.

• Highly perceptive with strong initiative.

• Capability to discern what to manage, delegate, or escalate.

• Demonstrated ability to track and report time allocation across tasks.

• Proactive and at ease with both reactive and self-directed work.

• Experience in community management or moderation is an asset.

• Interest or basic experience in creating simple AI-assisted workflows is desirable.

• Reliable high-speed internet connection.

• A modern home office setup.

🏝️ Benefits

• International experience.

• Opportunity to work remotely from any location.

• Supportive and collaborative team atmosphere.

• Opportunities for learning and professional development.

• Potential for performance bonuses.

• Paid Time Off (PTO).

• Health Maintenance Organization (HMO) benefits after 3 months.