Executive Assistant to Chief of Staff – Growth Track

This is a fully remote position, open to applicants in United States, +5 more countries.

📋 Description

• Take ownership of the CEO’s calendar, ensuring the protection of deep-work time and aligning schedules with the company's objectives.

• Manage internal follow-ups, action items, reminders, escalations, and communications through Slack, WhatsApp, and email.

• Develop and oversee the company's operating system utilizing Trello, Asana, Notion, or similar platforms.

• Monitor project owners, deadlines, next steps, and definitions of completion.

• Ensure accountability among leaders and teams for deliverables and reporting frequency.

• Conduct comprehensive hiring operations, including pipeline management, scheduling, scorecards, assignments, Loom reviews, and reference checks.

• Supervise content operations for YouTube, Instagram, and email without producing content.

• Track weekly content production, deadlines, approvals, and delivery schedules.

• Gather monthly profit and loss data, KPI dashboards, and weekly updates.

• Analyze profit and loss statements and payroll, providing insights on raises, compensation frameworks, inefficiencies, and staffing needs.

• Implement personal and local projects that enhance business performance, such as managing the construction of a home studio.

• Counsel department leaders on practical applications of AI in their everyday tasks.

• Complete scheduling, meeting notes, and action-item tasks as part of the onboarding process.

• Transition from execution and systems management into a Chief of Staff-type role involving strategic planning, cross-functional problem-solving, and managing high-priority initiatives.

⛳️ Requirements

• Highly organized and exceptionally self-motivated.

• Strong project management skills; proficiency with Trello, Asana, or similar tools.

• Outstanding attention to detail.

• Excellent writing and communication abilities, including detailed reporting and clear, concise updates.

• Capability to make sound decisions independently and anticipate future needs.

• Ability to hold individuals accountable and engage in difficult conversations.

• Discretion, reliability, and comfort with high levels of confidentiality and sensitive information.

• Comfort with significant access and high expectations.

• Experience or fluency in using AI tools in daily tasks; at a minimum, familiarity with ChatGPT over Google.

• Proficient with Google Workspace, Slack, Trello/Asana, Calendly, Zoom, and Loom.

• Spanish language skills are preferred but not mandatory.

• Strong alignment with EST working hours.

• Required to submit a 5-minute camera-on Loom video.

• Final assignment to include a Google document and embedded YouTube videos.

🏝️ Benefits

• Performance-based bonus structure.

• Intensive CEO training and comprehensive insights into the decision-making process of the CEO.

• Opportunity for growth into the Chief of Staff role over a 12–18 month period, based on performance.

• Option for remote work with significant alignment to EST working hours.