Executive Assistant, HR Support

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the maintenance of employee records, job specifics, and documentation within the HRIS across six portfolio entities.

• Develop HRIS workflows as new processes are implemented.

• Process and document changes related to employees, including roles, compensation, titles, transfers, and separations.

• Facilitate orientation and training logistics, including materials, enrollment, completion tracking, and mandatory trainings.

• Assist in meeting HR compliance requirements across Colorado, Georgia, Utah, and Texas.

• Aid in benefits enrollment, leave management, and PTO administration.

• Act as the initial point of contact for routine HR inquiries and appropriately route requests.

• Compile People Operations reporting data regarding headcount, hires, separations, and training completion.

• Manage calendars and perform inbox triage for People Operations leaders.

• Schedule and prepare meetings, record notes and action items, and follow up on commitments.

• Draft and organize policies, presentations, employee communications, and templates.

• Organize People Operations projects and deadlines, proactively advancing open items.

• Collaborate with general managers and portfolio leaders on HR requirements, scheduling, travel, and onsite visits.

• Take responsibility for employee records, training logistics, and ongoing HR administration after Talent Acquisition's new-hire handoff.

⛳️ Requirements

• Previous experience in an HR administrative, People Operations, or executive support role — ideally within an HR or People Ops function.

• Strong organizational and documentation skills; ability to maintain accurate records and organized files.

• Exceptional written communication skills for creating professional HR communications, templates, and correspondence.

• Comfortable working across multiple systems simultaneously and adept at quickly learning new tools.

• High level of discretion and sound judgment in handling confidential employee information.

• Proactive, self-motivated, and dependable.

• Comfortable with ambiguity and eager to establish processes that are not yet in place.

• Experience supporting HR or People Operations in a multi-entity, multi-state environment is preferred.

• Familiarity with HRIS platforms and experience in building or maintaining HRIS workflows is preferred.

• Knowledge of HR compliance requirements across various US states is preferred.

• Experience with benefits administration, leave management, or PTO tracking is preferred.

• Previous employment at a private equity-backed or portfolio company structure is preferred.

🏝️ Benefits

• Comprehensive health insurance plans.

• Retirement savings options with employer matching.

• Generous paid time off and leave policies.

• Opportunities for professional development and training.

• Flexible working arrangements.