Executive Assistant – Founder, HR & Operations

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the invoicing cycle and the monthly payroll process.

• Prepare and dispatch client and employee contracts utilizing existing templates.

• Manage payment follow-ups efficiently.

• Administer inbox and Slack communications, prioritizing items that require the founder’s attention.

• Organize the calendar, schedule calls, safeguard focus time, and maintain overall organization.

• Conduct daily and weekly check-ins to ensure everything remains on track.

• Source and evaluate candidates based on role specifications.

• Oversee the hiring pipeline and coordinate interview schedules.

• Prepare onboarding materials.

• Arrange travel and logistics.

• Assist with personal appointments and errands when necessary.

• Follow up on significant matters to ensure nothing is overlooked.

• Take charge of financial administration, contracts, hiring assistance, and the founder’s daily operations.

⛳️ Requirements

• Proven experience in Executive Assistance, HR/Recruiting, or Operations administration.

• Highly organized with a keen attention to detail and comfort with repetitive tasks.

• Proficient with ClickUp and Google Sheets, or a quick learner.

• Strong written and verbal communication skills in English.

• Trustworthy when handling sensitive financial, hiring-related, and personal information.

• Dependable and consistent, meeting deadlines without the need for reminders.

🏝️ Benefits

• Opportunity for remote work.

• Full-time position from the start.

• Salary range of $1,000–$1,500/month, depending on experience and performance.