Executive Assistant – Founder

This is a fully remote position, open to applicants in Spain.

📋 Description

• Organize personal travel arrangements, encompassing flights, accommodations, transportation, restaurant bookings, and itineraries.

• Oversee personal scheduling, which includes medical appointments, fitness sessions, grooming, and various lifestyle obligations.

• Proactively manage visa renewals, residency documents, licenses, and other personal administrative necessities.

• Coordinate household operations, such as vendor management, maintenance, deliveries, installations, repairs, and property-related communications.

• Handle personal errands, including sourcing requests, returns, exchanges, and gift acquisitions.

• Liaise with accountants, attorneys, building management, concierge services, vendors, and other external partners.

• Efficiently manage time-sensitive and last-minute logistical requests.

• Keep accurate calendar management across various time zones.

• Anticipate challenges and implement solutions autonomously.

• Uphold confidentiality, professionalism, and discretion at all times.

• Proactively identify and address challenges.

• Operate independently and make quick, confident, and informed decisions.

• Communicate with clarity, precision, and professionalism.

• Stay calm and effective in high-pressure situations.

• Independently coordinate and manage international vendors.

⛳️ Requirements

• Minimum of 2 years' experience supporting a founder, executive, entrepreneur, or C-level professional.

• Must be available across Dubai and European time zones.

• Strong experience in remote work across multiple time zones is essential.

• Must present a polished, professional appearance.

• Possess social sophistication and high emotional intelligence.

• Demonstrated success in affluent and high-achieving environments.

• Highly responsive, detail-oriented, and dependable.

• Excellent spoken and written English with strong communication abilities.

• Strong organizational skills and the capacity to manage multiple priorities at once.

• Proactive, resourceful, and capable of functioning independently without constant oversight.

• Comfortable operating in a high-responsibility environment with fluctuating schedules and urgent requests.

• Strong internet research capabilities and problem-solving skills.

• Maintain professionalism and composure under pressure.

• Experience in coordinating international travel and lifestyle logistics is highly preferred.

• Candidates with only junior VA or entry-level administrative experience will not be considered.

• Junior VAs seeking training will not be a suitable fit.

• Candidates requiring continuous guidance are not a fit.

• Individuals who struggle with urgency or adapting to changing priorities are not suitable.

• Candidates preferring highly structured corporate environments will not be considered.

• Those unavailable outside of rigid working hours are not a fit.

• Applicants lacking prior executive or founder support experience will not be considered.

🏝️ Benefits

• Competitive salary.

• Opportunity to work with fast-scaling, premium brands.

• Fully remote position within a dynamic, growth-oriented team.

• Clear pathways for career advancement and development.