Executive Assistant – Finance and Operations

This is a fully remote position, open to applicants in Germany.

📋 Description

• Accurately prepare and dispatch invoices in a timely manner

• Follow up on overdue invoices through phone calls and emails

• Maintain the financial plan and forecasts using Google Sheets

• Monitor accounts, incoming payments, and liquidity levels

• Prepare bookkeeping records, including supporting documents and VAT preparations

• Collaborate directly with the tax advisor

• Manage contracts and adhere to deadlines

• Filter and independently manage incoming emails, calls, and messages

• Organize calendars and schedule meetings

• Conduct preliminary recruiting interviews and refer suitable candidates

• Plan team events and workations, including arranging flights and accommodations

• Organize the private travel and appointments of the founders and coordinate with their partners

• Track ongoing tasks within the project management system

• Address the organizational needs of the founders to allow them to focus on their primary responsibilities

⛳️ Requirements

• Minimum of 5 years of professional experience, such as an Executive Assistant or in office management, administrative support, bookkeeping, or accounting

• Strong numerical aptitude is essential

• Proficiency in Excel and Google Sheets is required

• Capability to independently manage a financial plan and interpret numerical data

• Willingness to follow up on overdue invoices via phone

• Detail-oriented and pragmatic working style

• Complete discretion when managing accounts, contracts, and confidential information

• Excellent command of German, both written and spoken

• Ideally located in Hamburg for occasional meetings; flexible remote work arrangements are available

• Commitment to a long-term role; this position is not intended as a short-term opportunity or a stepping stone to launching a business soon

🏝️ Benefits

• Genuine flexibility with 30–40 hours per week and dependable availability on weekdays, with hours that can be arranged flexibly

• Work collaboratively with direct access to the founders, featuring short decision-making paths and an absence of corporate politics

• Opportunities for increasing responsibility, potentially including power of attorney for bank accounts, based on suitability

• Workations available upon request; participation is optional

• Competitive compensation; salary expectations will be discussed openly during the initial interview

• Permanent employment