Executive Assistant – Chief of Staff

This is a fully remote position, open to applicants in Philippines, +3 more states.

📋 Description

• Manage the founder's inbox on a daily basis, identifying priority items, composing replies, and maintaining organization.

• Compose and dispatch professional responses on behalf of the founder via email and LinkedIn.

• Swiftly address customer follow-ups with the appropriate context and tone.

• Ensure that all messages, threads, and follow-ups are tracked and none are overlooked.

• Oversee outbound LinkedIn outreach for the founder.

• Professionally and promptly respond to LinkedIn messages and connection requests.

• Assist in building relationships and networking opportunities.

• Organize the founder's calendar and facilitate meetings, calls, and commitments.

• Arrange travel logistics, including flights and accommodations.

• Discreetly manage ad hoc personal and business administrative tasks.

• Collaborate closely with the founder to build context and operate with increasing autonomy.

• Anticipate needs, proactively provide relevant information, and identify potential issues before they escalate.

• Assist with special projects and operational initiatives as the role develops.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant, Chief of Staff, or in a comparable high-trust support position.

• Outstanding written English communication abilities.

• Strong organizational skills and the capacity to manage a high volume of inbound and outbound communications simultaneously.

• Professional judgment in terms of tone, prioritization, and escalation.

• Self-motivated, dependable, and capable of following through on every task and commitment.

• Comfortable in a fast-paced startup environment where context can shift rapidly.

• Genuine ambition to progress from Executive Assistant to a strategic chief of staff role.

• Availability during US business hours.

• An updated resume is necessary for application.

• A short 1–2 minute Loom video is required; candidates without a Loom video will not be considered.

• Ability to answer prequalifying questions and, if applicable, complete a role-specific assessment.

• Professional references may be requested for background and reference checks.

🏝️ Benefits

• Compensation in USD, paid bi-monthly on the 15th and 30th.

• Paid Time Off in line with company policy.

• Observance of holidays according to company guidelines.

• Fully remote work arrangement.

• Clear advancement opportunities from Executive Assistant to chief of staff role.

• Direct collaboration with the founder of an AI company.