Executive Assistant

This is a fully remote position, open to applicants in Germany.

📋 Description

• Assist the Chief Data Officer (CDO) in daily operations, prioritize tasks, and anticipate needs.

• Proactively oversee and maintain the CDO's scheduling calendar.

• Compose and prepare emails and other correspondence.

• Arrange and coordinate appointments, meetings, committee sessions, and events.

• Prepare for meetings, follow up, take minutes, and track decisions made.

• Organize and plan business travel, including logistics and itineraries.

• Handle expense reports and receipts, including scanning, sorting, and record maintenance.

• Research, compile, and prepare necessary information, documents, and presentations.

⛳️ Requirements

• Several years of demonstrated, hands-on experience in a similar Executive/Personal Assistant position.

• Outstanding organizational and multitasking abilities, with a keen eye for detail and follow-through.

• Proactive communication skills.

• A strong sense of structure and initiative.

• Excellent written and verbal communication skills in both German and English (C1+).

• High degree of professionalism, discretion, and integrity when dealing with confidential information.

• Patience and a calm demeanor.

• Quick understanding and ability to adapt to changing priorities in a dynamic environment.

• Business or administrative training, a degree, or a comparable qualification is advantageous.

• Familiarity with Google Workspace and other digital collaboration tools is a plus.

🏝️ Benefits

• Remote-first approach in Germany with occasional team gatherings in Berlin.

• Home office budget.

• High-quality technical equipment.

• Flexible working hours.

• 30 days of vacation.

• A position of responsibility in a specialized, growing technology firm within the defense sector.