Executive Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Manage incoming emails and oversee the Managing Partner's calendar.

• Schedule calls while safeguarding designated work periods.

• Proactively engage with contacts regarding outstanding calls, commitments, and ongoing tasks.

• Professionally represent the firm in communications with clients.

• Attend client meetings when appropriate.

• Develop and sustain AI-driven workflows, dashboards, and SOPs using Notion and Claude.

• Address time-sensitive requests within a 24-hour timeframe using sound judgment and initiative.

• Assist the broader operational team as the company grows.

• Potentially handle administrative execution for client engagements as the role evolves.

• Provide support to the Managing Partner and the wider operational team in the capacity of Executive Assistant and Operations Manager at the company level.

⛳️ Requirements

• C1 English proficiency is mandatory.

• The chosen candidate must communicate exclusively in English throughout their entire shift.

• A resume along with an audio recording must be submitted in English.

• Candidates should reside in LATAM or South Africa.

• Proven experience with Notion and Claude, specifically in creating workflows, dashboards, and SOPs.

• Previous experience or training with AI tools is essential.

• A strong history of ownership and initiative is required.

• Capability to fulfill urgent requests within 24 hours without the need for follow-up.

• Strong critical thinking skills and sound judgment are necessary.

• Ability to manage upwards instead of waiting for directives.

• Comfortable in client-facing roles and able to represent the brand professionally, including during meetings.

• Capable of operating at an operations-manager level with minimal onboarding or ongoing supervision.

• Excellent written and verbal communication skills in English suitable for direct client engagement.

• A shareable public link to a 30–90 second English audio or video recording is required.

• A screenshot of the internet speed test result is mandatory.

• Must be available to work Monday to Friday on Pacific Time.

• Familiarity with the tech stack: Notion, Claude, email management systems, and calendar software.

🏝️ Benefits

• Opportunity for remote work.

• Potential for growth into overseeing back-end execution for client engagements.