Executive Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Manage a high volume of email correspondence, oversee intricate scheduling, safeguard the executive's time, and highlight urgent action items.

• Oversee comprehensive travel arrangements, including flights, ground transportation, and itinerary planning.

• Assist with onboarding processes for new hires, encompassing benefits management, health insurance enrollment, and coordination of 401(k) setup.

• Track medical and facility license renewal dates, monitor deadlines, and maintain compliance documentation for the facilities under management.

• Organize, structure, and enhance operational spreadsheets and dashboards to ensure transparency into company metrics.

• Document recurring workflows into standard operating procedures and utilize Claude/AI tools to streamline administrative processes.

• Interact directly with vendors, arrange and schedule provider interviews, and follow up on pending deliverables.

• Provide comprehensive administrative support and assist with operational and personal coordination for the founder.

⛳️ Requirements

• 2 to 5 years of demonstrated experience assisting senior executives or business owners in a high-level administrative role.

• Native or first-language-level proficiency in English (C1 required) with refined verbal and written communication skills.

• Proven ability to apply critical thinking and structured solutions rather than relying solely on direct instructions.

• Comfortable managing executive-level business support alongside daily operational and personal coordination tasks.

• Hands-on experience or quick adaptability with AI productivity tools, especially Claude, for drafting, data formatting, and process creation.

• Ability to reliably operate within secure systems for confidential business records, credential management, and controlled purchasing tools.

• Familiarity with or willingness to complete HIPAA awareness/compliance training.

• Previous experience in healthcare administration, medical staffing, or facility management is preferred.

• Proficient in Claude, Microsoft 365, Outlook, Excel, and Word.

• Residing in South Africa or LATAM.

• Available Monday to Friday, 9:00 AM to 5:00 PM Eastern Time (ET).

🏝️ Benefits

• Comprehensive health insurance and benefits package.

• Opportunities for professional development and training.

• Flexible work environment with potential for remote work.