Executive Assistant

This is a fully remote position, open to applicants in Poland.

📋 Description

• Manage calendars and time distribution for the finance leadership team, making independent decisions based on established priorities.

• Prepare executives for meetings, which includes pre-read materials, contextual information, and necessary decisions for board and investor sessions.

• Document meeting action items and ensure follow-up until completion.

• Organize executive inboxes and draft communications.

• Streamline the preparation of briefings, inbox management, scheduling, and recurring reports through automation.

• Oversee projects related to board logistics, executive travel, offsite events, and the operational rhythm of the finance team.

• Serve as the operational backbone for senior leadership in a dynamic environment.

⛳️ Requirements

• Proven experience in supporting several senior executives within a fast-paced environment.

• Excellent organizational abilities to manage competing priorities, changing timelines, and various stakeholders.

• Outstanding written and verbal communication skills.

• Proficient in effective communication with senior executives, partners, vendors, and office guests.

• Demonstrated judgment and problem-solving capabilities.

• Familiarity with AI tools.

• History of automating personal tasks.

• High emotional intelligence and the ability to maintain confidentiality.

• Capacity to manage sensitive information.

• Proficiency in English.

🏝️ Benefits

• Annual discretionary professional development stipend.

• Annual discretionary stipend for networking with colleagues.

• Company-wide annual offsite event.

• Monthly co-working stipend for employees located away from a main hub.

• Innovative culture with opportunities to work on AI products.

• Clear growth paths and opportunities to make a significant impact.