Executive Assistant

This is a fully remote position, open to applicants in Connecticut, +13 more locations.

📋 Description

• Provide high-level executive administrative assistance to up to four executives in the Enterprise Strategy team.

• Manage internal and external department points of contact, ensuring clear and concise communication.

• Identify opportunities for administrative support at the executive, senior management, or senior individual contributor levels.

• Oversee daily schedules, calendars, contacts, travel arrangements, meetings, conferences, and seminars.

• Assess meeting requests and schedule accordingly while managing high volumes of phone and email communications.

• Handle reimbursement and expense reports while tracking expenditures.

• Facilitate communication and build credibility, trust, and support with senior management.

• Organize, prepare, and follow up on complex meetings and events, including audio-visual needs, room scheduling, telepresence, presentations, agendas, notes, food, and beverages.

• Coordinate onboarding and offboarding processes for employees and consultants, including hardware requests and space planning.

• Oversee office and administrative tasks, supplies, memberships, subscriptions, distribution lists, photocopying, faxing, and deliveries.

• Manage department files, electronic document systems, intranet websites, wikis, and web-based project management tools.

• Edit presentations, agendas, spreadsheets, communications, databases, and reports.

• Prioritize and track deliverables, project timelines, deadlines, and requests.

• Participate in meetings, take detailed notes, disseminate information, and draft and edit correspondence.

• Manage special projects and provide assistance to department members as required.

⛳️ Requirements

• A minimum of 5 years of administrative experience supporting senior leadership at the SVP level.

• A Bachelor’s degree or equivalent (HS Diploma and 4 years of related experience) is required.

• Experience providing support to senior executives in a fast-paced and dynamic environment.

• Strong interpersonal skills, including professional communication and an effective in-person presence.

• Ability to handle and maintain confidential information.

• Proficiency in Microsoft Office applications, including Word, Teams, SharePoint, PowerPoint, and Excel.

• Advanced knowledge of Outlook and travel planning software.

• Experience in planning and monitoring work and travel schedules using relevant technology and tools.

• Ability to work independently.

• Capability to understand priorities and adjust meetings and content as necessary.

• Experience in taking detailed notes and identifying action items.

🏝️ Benefits

• Medical coverage.

• Dental coverage.

• Vision coverage.

• Paid time off.

• Retirement savings options.

• Wellness programs.

• Additional resources supporting physical, emotional, and financial well-being.

• CVS Health bonus, commission, or short-term incentive program in addition to base pay.