Events Manager – Logistics

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee designated conferences and large-scale events from the initial planning phase through execution and post-event closeout.

• Conduct research, source, and assess event venues according to program needs, budgetary constraints, and logistical requirements.

• Negotiate contracts with venues, vendors, and suppliers to achieve advantageous terms and cost reductions.

• Create and manage event timelines, planning schedules, and deadlines.

• Coordinate event logistics, which includes food and beverage service, audiovisual needs, meeting room arrangements, registration, signage, and additional requirements.

• Foster relationships with venues, catering managers, convention services, audiovisual providers, general service contractors, and other event suppliers.

• Manage conference production necessities, including staging, audiovisual setups, rehearsals, production schedules, and run-of-show details.

• Organize and manage exhibit operations, such as floorplans, room layouts, exhibitor placement, traffic patterns, exhibitor services, shipping, freight, and related planning documents.

• Develop and oversee event budgets, incorporating cost estimates, forecasting, expense tracking, and final reconciliation.

• Collaborate with Finance on purchase orders, invoice processing, and payment tracking.

• Partner with Sales, Marketing, Content, and Registration teams to coordinate event requirements and fulfill program and sponsorship obligations.

• Compile post-event summaries that assess performance, ROI, key outcomes, and areas for improvement.

⛳️ Requirements

• Experience in hospitality, emphasizing client experience and event service standards.

• Direct involvement in managing conferences and trade shows, focusing on exhibit operations and onsite execution.

• Familiarity with coordinating live event production and show management alongside AV and production vendors.

• Preferred: 5+ years of experience in event management, particularly in producing medium to large-scale, multi-day conferences.

• The role may require travel, including weekends.

• Strong skills in planning, communication, problem-solving, and vendor management; capable of handling competing deadlines.

• Experience collaborating with convention centers, conference hotels, exhibitors, and general service contractors.

• Proficient in managing budgets, contracts, forecasts, and expense reconciliation.

• Ability to evaluate floorplans, production schedules, vendor proposals, and banquet event orders.

• Willingness to work collaboratively within a team and maintain strong relationships with all team members.

• Proficient in Microsoft Office Suite, PowerPoint, and Salesforce.

• Skilled in Cvent, Event Diagramming software, Canva, and Adobe Creative Suite.

• Eagerness to become adept in emerging technologies.

• Experience in a remote organization is preferred.

• Must reside in and be authorized to work in the United States.

• Must maintain a work environment with reliable internet access.

🏝️ Benefits

• Remote work (within the United States).

• Certified Amazing Workplace.

• Travel associated with the role.