Event Project Manager

This is a fully remote position, open to applicants in Canada.

📋 Description

• Facilitate kickoff calls and ongoing meetings with sponsors to ensure alignment on objectives, expectations, and deliverables.

• Convert client business goals into customized activation strategies across in-person, virtual, and unique event formats.

• Oversee sponsor relationships for multiple assigned events, guaranteeing a high standard of service and engagement.

• Organize and implement tailored client programs, including executive dinners, roundtables, private events, and bespoke experiences.

• Collaborate with audience development teams to enhance sponsor-targeted attendee recruitment efforts.

• Supervise sponsor involvement in speaking opportunities, panels, and brand activations at on-site summits.

• Maintain ongoing communication with clients, suppliers, and internal stakeholders (mainly through MS Teams).

• Monitor KPIs, collect post-event feedback, and provide ROI reports to sponsors.

• Work closely with sales teams to align expectations and ensure client satisfaction.

• Plan and manage event logistics for multiple concurrent programs, including venue coordination, floorplan management, AV, branding, and client activations.

• Create and oversee comprehensive event documentation, such as project plans, run-of-show, budgets, and supplier contracts.

• Coordinate with both internal and external stakeholders to manage agendas, timelines, and deliverables.

• Ensure optimal sponsor visibility and execution to provide a top-notch experience for both attendees and clients.

• Travel to assigned events (approximately 4–6 times per year) within North America.

• Assist with select events in major cities including Toronto, Vancouver, Calgary, San Francisco, New York City, Chicago, Dallas, and Boston.

• Supervise on-site execution, encompassing client management, meeting coordination, and event troubleshooting.

• Manage post-event tasks including reporting, financial reconciliation, client deliverables, and debrief sessions.

⛳️ Requirements

• Over 5 years of experience in event management, client/partner relations, or B2B sponsorship delivery.

• Excellent verbal and written communication skills (English fluency is a must).

• Client-focused mindset with a proactive and solutions-oriented approach.

• Highly organized with meticulous attention to detail and the capacity to juggle multiple priorities simultaneously.

• Confident, professional, and personable; able to cultivate relationships and work effectively with senior stakeholders and strong personalities.

• Proven project management skills with a structured, deadline-oriented methodology.

• Familiarity with event and project management tools such as Monday.com (preferred) and CVENT (preferred) – or the ability to quickly learn these systems.

• Knowledge of CRM systems and virtual collaboration tools like MS Teams and Zoom.

• Experience with WordPress or comparable CMS platforms is a plus.

• Self-motivated with the ability to work independently while collaborating with distributed teams.

🏝️ Benefits

• 15 vacation days per year (increases with tenure; carryover allowed).

• 10 paid sick days annually.

• 1 week of paid new parenting leave.

• Flexible work options (remote, part-time, flexible hours).

• Comprehensive health, dental, vision, and paramedical coverage for you and your family.

• Annual healthcare spending account.

• Employee Assistance Program for counseling and support.

• Best Doctors medical second opinions.

• Life, AD&D, and long-term disability insurance.

• Retirement savings plan with company match (up to 4% of salary).

• $75/month technology allowance for home office or phone expenses.

• Company-paid cell phone plan.