Event Marketing Manager – Contract

This is a fully remote position, open to applicants in Canada.

📋 Description

• Oversee the complete execution of industry tradeshows, including booth registration, design and construction, shipping, freight management, vendor coordination, staffing, and breakdown.

• Organize and execute customer dinners, executive roundtables, user meetups, hospitality suites, and field marketing initiatives.

• Simultaneously manage multiple events, ensuring timelines, budgets, and deliverables are adhered to.

• Source and coordinate venues, caterers, AV service providers, printers, promotional item suppliers, and booth construction teams.

• Negotiate contracts and pricing with vendors.

• Monitor event expenditures, reconcile invoices, and report costs in relation to the planned budget.

• Collaborate with Marketing and Sales teams on event objectives, guest lists, promotions, outreach, and lead follow-up.

• Equip event staff with briefing materials, schedules, talking points, and logistical details for on-site execution.

• Manage events on the ground and address any issues that may arise.

• Capture leads, coordinate their integration into Salesforce, Marketo, or other marketing systems, and report on attendance, pipeline, and ROI.

• Maintain standardized event processes, checklists, and the master event calendar.

⛳️ Requirements

• A minimum of 5 years of experience in event marketing or management.

• Comfortable operating as the sole event marketer.

• Demonstrated experience in executing industry tradeshows and conferences from inception to completion.

• Proven ability to plan and manage tailored customer, executive, or VIP events.

• Experience handling multiple events at the same time.

• Strong skills in vendor management and budget oversight.

• Excellent project management capabilities.

• Familiarity with Salesforce, Marketo, or comparable marketing and CRM systems.

• Must be based in Canada and legally authorized to work there.

• Willingness to travel for key events across Canada and the U.S.; a valid passport is required.

• Flexible availability to accommodate busier periods surrounding events.

• Background in B2B SaaS or technology marketing.

• Experience within the construction industry or with construction tradeshows and associations.

• Familiarity with event and lead-capture platforms.

• Awareness of Claude or other LLMs, with a keen interest in leveraging AI for event planning, content creation, and reporting.

🏝️ Benefits

• Coverage for approved event travel expenses.

• Additional pre-approved hours and on-site event days compensated separately.

• Accommodations provided throughout all phases of the recruitment process.

• A 12-month contract compensated as a fixed monthly retainer.

• Flexible workload, with peak weeks during key events balanced by lighter weeks.