Event Coordinator

This is a fully remote position, open to applicants in Arizona.

📋 Description

• Assist in the execution of exceptional internal and customer-oriented events from inception to conclusion.

• Emphasize the operations and logistics involved in comprehensive event planning, vendor coordination, and on-site execution.

• Take charge of planning and executing 25 Trade Shows where iT1 either exhibits or participates.

• Oversee virtual webinars and events from beginning to end, ensuring timely and accurate invoice reconciliation.

• Manage all facets of event execution, including venue coordination, exhibitor registrations, sponsorship deliverables, booth logistics, shipping, vendor management, and on-site support.

• Collaborate with Sales, Marketing, and Executive Leadership to enhance event impact and achieve business objectives.

• Perform post-event analysis, reporting, and ROI measurement to foster continuous improvement.

• Develop the registration platform, prepare speakers, handle event marketing, manage attendee communications, and conduct post-event follow-ups.

• Proactively address issues during planning and on-site to ensure seamless execution.

• Monitor attendee engagement and performance metrics to enhance future programs.

• Keep organized event data, including files, contracts, and post-event reports.

• Ensure all qualifying events partner with MDF funding.

• Accurately record all event expenses.

• Assist in annual budget planning to forecast the following year’s event schedule.

• Work with Marketing to enhance operational efficiencies and improve attendee experiences.

• Timely place shipment orders from warehouse inventory.

• Aid in tracking warehouse inventory for events.

• Research and place orders with SWAG vendors.

• Be a valuable resource to the Marketing department as needed and as time allows.

⛳️ Requirements

• A minimum of 2 years of experience in event planning, production, or operations.

• An Associate’s or Bachelor’s degree in Marketing, Business, or relevant work experience is advantageous.

• Exceptional organizational and project management skills with the capability to prioritize competing deadlines.

• Strong communication and interpersonal skills.

• Effective time management skills, with the ability to multi-task and prioritize tasks effectively.

• Proven ability to work independently, while also being a collaborative team player.

• Flexible and adaptable to changing circumstances at short notice.

• Willingness to work flexible hours, including evenings and weekends, as event schedules necessitate.

• Demonstrated project management and budget management skills.

• Willingness to travel once every 4-8 weeks.

🏝️ Benefits

• Medical, dental, and vision benefits with highly subsidized premiums.

• Two weeks of accrued paid time off in the first year, with increasing PTO as tenure grows, plus most major holidays off.

• 401(k) Plan with employer matching.

• Onsite Fitness Center.

• Onsite Monthly Massages.