DOT Compliance Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the qualification and onboarding documentation for CDL and non-CDL drivers regulated by the DOT.

• Develop, review, maintain, and audit Driver Qualification Files to ensure completeness and accuracy in line with FMCSA compliance standards.

• Examine driver applications, motor vehicle records, previous employer information, road-test documents, medical certifications, and other necessary records.

• Monitor the status of driver licenses, including class, endorsements, restrictions, expiration dates, and relevant driving record concerns.

• Coordinate mandatory motor vehicle record reviews.

• Track medical certification requirements and expiration dates; alert field management of upcoming renewals and follow up on any deficiencies.

• Support the CDL drug and alcohol program and FMCSA Clearinghouse documentation, which includes consent, queries, and necessary testing records.

• Identify any missing, expired, incomplete, or inconsistent documentation; communicate deficiencies, monitor corrective actions, and escalate potential disqualifications or unresolved risks.

• Maintain precise driver rosters, compliance records, reports, and documentation while ensuring the protection of sensitive driver information.

• Conduct regular file audits and assist with internal or regulatory reviews and requests for supporting documentation.

• Aid in monitoring, reporting, and follow-up for Hours-of-Service and Electronic Logging Device compliance.

• Assist field managers and drivers with questions related to compliance documentation and refer complex regulatory matters to leadership.

• Identify recurring documentation patterns and propose enhancements to processes, job aids, and training materials.

• Support Aramark’s FMCSA driver qualification and compliance program for approximately 1,100–1,300 regulated drivers, with seasonal peaks reaching approximately 1,500.

• Operate independently by adhering to established procedures and back compliance decisions instead of acting as the primary regulatory subject matter expert.

⛳️ Requirements

• At least two years of relevant experience in administrative roles, compliance, HR onboarding, transportation, fleet management, safety, or records management.

• Proven experience in maintaining accurate records, tracking deadlines, and addressing or escalating missing or inconsistent documentation.

• Proficient in Microsoft Office applications, including Excel, Outlook, and Word.

• Strong organizational skills, attention to detail, follow-through, and the capability to prioritize multiple deadlines.

• Ability to work autonomously in a remote, computer-based environment with minimal day-to-day supervision.

• Excellent written and verbal communication skills for effective interaction with drivers, field management, and corporate partners.

• Previous experience maintaining Driver Qualification Files (DQFs) or other regulated driver records is preferred.

• Familiarity with FMCSA regulations, motor vehicle record reviews, medical qualification tracking, or DOT compliance documentation is preferred.

• Exposure to FMCSA Drug and Alcohol Clearinghouse processes, Hours-of-Service, or Electronic Logging Device compliance is preferred.

• An associate degree or an equivalent combination of education and relevant experience is preferred.

• Qualified candidates with arrest or conviction records will be considered in accordance with applicable laws.

🏝️ Benefits

• Medical insurance

• Dental insurance

• Vision insurance

• Work/life resources

• Retirement savings plans such as 401(k)

• Paid days off

• Parental leave

• Disability coverage

• Fully remote work arrangement

• No travel required