Document Production Specialist

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Prepare and produce high-quality proposals, technical reports, work plans, resumes, fillable forms, presentations, and marketing materials.

• Implement and uphold style guides, branding standards, and formatting specifications.

• Create and manage intricate Microsoft Word documents, including styles, templates, automatic numbering, tables of contents, cross-references, headers and footers, section breaks, and callout boxes.

• Generate, import, and update complex tables, charts, figures, and organizational graphics.

• Maintain version control and document integrity throughout the entire document production process.

• Compile final deliverables and submission packages within strict deadlines.

• Develop and revise documents to comply with Section 508 accessibility standards.

• Conduct quality control reviews for formatting consistency, accessibility, branding adherence, and completeness.

• Verify tables of contents, hyperlinks, bookmarks, tables, and figures for accuracy.

• Ensure deliverables meet client and regulatory requirements.

• Handle multiple projects while adhering to competing deadlines.

• Collaborate with proposal teams, editors, and technical personnel.

• Organize electronic files, document libraries, and archived project materials efficiently.

• Suggest process enhancements and production efficiencies.

⛳️ Requirements

• A minimum of 3 to 5 years of practical experience in document production, proposal production, or technical document support.

• Advanced skill level in Microsoft Office 365, especially Microsoft Word.

• Strong organizational, time-management, and problem-solving abilities.

• Exceptional attention to detail and a dedication to quality.

• Ability to juggle multiple priorities in a time-sensitive environment.

• Excellent verbal and written communication skills.

• Successful completion of a practical document production skills assessment as part of the hiring process.

• Experience supporting environmental, engineering, scientific, professional services, or government contracting organizations.

• Knowledge of federal procurement processes and proposal development.

• Proficiency in Microsoft Excel and PowerPoint.

• Capability to create, edit, bookmark, and remediate PDFs using Adobe Acrobat.

• Familiarity with Section 508 accessibility compliance and document remediation.

• Hands-on experience with PDF fillable forms.

• Knowledge of SharePoint, Microsoft Teams, proposal content libraries, and document management systems.

🏝️ Benefits

• Health and dental insurance.

• Life insurance.

• Long-term disability insurance.

• Educational benefits.

• Flexible spending accounts (FSAs).

• Generous 401(k) plan.

• Profit sharing.

• Employee assistance program (EAP).

• 11–20 paid vacation days annually.

• 10 paid holidays each year.

• 56 hours or more of sick leave per year, depending on the state of employment.

• Flexible work environment.

• Reasonable accommodations for qualified individuals with disabilities and disabled veterans.