Document Control Project Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as the primary contact for inquiries related to supplier quality involving contract manufacturers and ingredient suppliers.

• Oversee and coordinate documentation requests from Sales, retail partners, the Brand, and internal stakeholders.

• Monitor and manage the routing of Certificates of Analysis (COAs), Good Manufacturing Practices (GMP) certificates, specification sheets, and stability attestations.

• Identify and address gaps in supplier documentation, ensuring timely follow-up to facilitate resolution.

• Lead or assist in change control activities, which include reviewing documentation, conducting impact assessments, and facilitating cross-functional communication.

• Keep change control logs up to date, highlight any stalled items, and ensure all necessary documentation is complete prior to closure.

• Aid in the preparation, formatting, maintenance, version control, and distribution of finished goods specifications.

• Ensure that specification files are well-organized and ready for audits.

• Compile, organize, and monitor documentation for third-party certification programs.

• Assist in preparing documentation packages for certification audits or applications.

• Keep track of certification renewal timelines and outstanding documentation requirements.

• Maintain organized, version-controlled document repositories across quality systems.

• Support the documentation and tracking of alternative raw materials or suppliers.

• Contribute to internal and external audit readiness.

• Utilize knowledge of FDA regulations to uphold compliant documentation practices.

• Report to the Director of Quality Assurance and collaborate across functions with Product Development, Sales, and Regulatory Affairs.

⛳️ Requirements

• Associate's degree or a combination of education and relevant work experience equivalent to it.

• A minimum of 5 years of experience in quality document control, document management, or QA administrative support.

• Ideally, experience within the dietary supplements, food, or another FDA-regulated industry.

• Strong organizational abilities to manage multiple concurrent workstreams and deadlines effectively.

• Excellent written and verbal communication skills that are clear and professional.

• Ability to work independently in a remote setting while coordinating with a distributed team.

• Preferred familiarity with cGMP documentation requirements under 21 CFR Part 111 and/or food safety documentation under 21 CFR Part 117.

• Prior exposure to supplier/vendor qualification documentation, including COAs, GMP certificates, and specifications is preferred.

• Familiarity with third-party certification programs such as Non-GMO Project, NSF, USDA Organic, or similar is preferred.

• Working knowledge of relevant FDA regulations, including 21 CFR Part 111 and 21 CFR Part 117.

🏝️ Benefits

• Remote work arrangement