Docketing Specialist

This is a fully remote position, open to applicants in District of Columbia, +4 more states.

📋 Description

• Assist the Intellectual Property Practice by overseeing patent prosecution docketing operations.

• Ensure adherence to firm and departmental policies and procedures.

• Provide both administrative and technical assistance to attorneys and other professionals involved in patent prosecution.

• Collaborate with attorneys, paralegals, and legal administrative assistants to resolve patent-related matters.

• Maintain docketing databases for both domestic and international patent prosecution issues.

• Input, track, and manage deadlines while scanning and attaching relevant patent documents.

• Review communications concerning domestic and international patent filings, prosecution, renewals, and Patent Trial and Appeal Board issues to ascertain actions and due dates.

• Assess websites to check the status of both foreign and domestic patents.

• Conduct quality reviews of docketed events, deadlines, and matter details.

• Generate regular and on-demand docket reports for clients and legal teams.

• Support special projects and carry out other assigned responsibilities.

⛳️ Requirements

• 5-7 years of relevant patent docketing experience within a law firm or corporate legal setting.

• Significant responsibility for managing patent prosecution docketing.

• Extensive knowledge of U.S., international, and PCT patent docketing.

• Strong comprehension of USPTO regulations, international patent procedures, statutory deadlines, and national/regional phase requirements.

• Ability to analyze patent correspondence, calculate and confirm deadlines, identify potential docketing issues, and escalate concerns as necessary.

• Excellent organizational skills with a keen eye for detail.

• Experience in supporting U.S. and international patent filings.

• High school diploma or equivalent is mandatory.

• Dependability and professionalism are essential.

• Willingness to work additional hours when required by business needs.

🏝️ Benefits

• Opportunities for professional development and continuous learning.

• Potential for career advancement.

• Participation in Business Resource Groups.

• Medical insurance coverage.

• Dental insurance coverage.

• Vision insurance coverage.

• Life insurance coverage.

• Health savings accounts available.

• Flexible spending accounts available.

• Short- and long-term disability insurance.

• 401(k) retirement savings plan.

• Paid time off benefits.

• Sick leave benefits.

• Paid holidays.

• Employee assistance program available.