Director, Program Management Office – Global Medical Affairs

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversees the Global and US Medical Review Committees and is responsible for the MRC Global Policy and its processes.

• Directs the Global and US Grants Review Committee process, including the implementation of Medical Education, IME, CME, Grants, Sponsorships, and contributes to the overall process development.

• Facilitates the evaluation, approval, and delivery of enterprise and GXP training for Medical Affairs personnel, including during onboarding (excludes scientific training on data, publications, disease-state, and competitors).

• Leads and supports continuous improvement initiatives within the PMO by sharing best practices, identifying opportunities/interdependencies/risks across projects and functions, assessing key performance metrics, and establishing standardization across GMA.

• Provides project management for GMALT and operational initiatives that support the GMA Leadership Team, including the planning of Global Town Halls and other cross-GMA team meetings.

• Assists the Vice President of Global Medical Excellence in managing budgets across GMA.

• Aids the contracting process in Global and US, ensuring adherence to best practices across all regions.

• Acts as a liaison to key cross-functional partners including Compliance, Finance, Procurement, Regulatory, Quality, and PRC.

• Proactively identifies key milestones, interdependencies, risks, and resource constraints that may affect plans/timelines, collaborating with teams to develop suitable solutions.

• Develops and maintains project timelines that serve as essential tools for tracking progress towards objectives; effectively manages the critical path of projects with transparency.

• Communicates actions, decisions, timelines, risks, and changes to plans effectively.

• Manages and facilitates various meetings efficiently and oversees meeting documentation (agendas, minutes, action/decision trackers, etc.).

• Promotes the use of consistent project management tools and practices.

• Collaborates with non-GMA stakeholders (e.g., Finance, Procurement) to ensure effective execution.

• Quickly establishes rapport with all key internal/external partners and stakeholders, influencing without direct authority.

• Enhances communication within and between teams, both during meetings and at different organizational levels.

• Creates and presents critical presentations to communicate medical processes and governance.

• Demonstrates the ability to quickly learn new technologies and platforms.

• Ensures compliance with corporate policies and procedures, as well as US healthcare laws and regulations.

⛳️ Requirements

• BA/BS degree with over 10 years of experience or a Master's degree or higher with at least 7 years of experience in the pharmaceutical, biotech, or life sciences industry.

• Minimum of 6 years of experience in a project or program management role or in Medical Operations.

• Strong industry experience with a comprehensive understanding of the biotech/pharmaceutical sector and previous drug development experience is essential.

• Operational experience within Medical Affairs is required.

• Experience in the oncology therapeutic area is preferred.

• Analytical Thinking – ability to analyze problems and implement scalable solutions while considering long-term strategies.

• Excellence in Execution – capable of executing tasks accurately and urgently; demonstrates strong organizational skills and attention to detail.

• Initiative and Resourcefulness – works independently, anticipates needs to prevent issues, and resolves problems without requiring guidance.

• Communication – possesses excellent writing and verbal communication skills; able to present key information clearly and objectively.

• Meeting Management – demonstrates exceptional meeting planning and facilitation abilities.

• Project Management – highly skilled in building and maintaining Gantt charts, tracking systems, and tools that support a systematic and scalable project management approach.

• Problem Solving – a proactive and effective problem solver who collaborates well with others; proven ability to manage complex situations and drive clarity.

• Team Player – adopts a collaborative, team-oriented approach.

• Business Sense – possesses strong business acumen, capable of discerning priorities and making sound judgment calls when necessary.

• Proficiency in Microsoft Office applications (e.g., Outlook, Excel, PowerPoint) is required.

• Familiarity with Smartsheet is preferred, and competency is required.

• Knowledge of Veeva MedComms, VVQD, Cybergrants is advantageous.

• Project Management certification is a plus.

🏝️ Benefits

• Medical

• Dental

• Vision

• 401(k)

• FSA/HSA

• Life Insurance

• Paid Time Off

• Wellness