Director of Executive Administration, Special Projects – Board Liaison

This is a fully remote position, open to applicants in Oregon, +1 more state.

📋 Description

• Oversee the Executive Administration and Board Governance function, formulating strategy, service standards, and operational practices.

• Act as the main point of contact for the Board of Directors.

• Ensure the implementation of effective governance processes, regulatory compliance, communications with the Board, and coordination among the Board, CEO, and executive leadership team.

• Manage Board and committee operations, governance schedules, annual planning cycles, meeting effectiveness, governance documentation, Board education, and support for strategic planning.

• Collaborate with the CEO and executive leadership team on organizational goals and enterprise initiatives.

• Supervise executive operations and governance processes to enhance efficiency, communication, decision-making, and execution.

• Lead, develop, and mentor the Executive Administration team.

• Set priorities, allocate resources, and manage workload within the Executive Administration function.

• Foster relationships with Board members, executive leaders, regulators, community partners, and other stakeholders.

• Manage sensitive organizational, governance, and executive matters.

• Direct special projects and strategic initiatives for the CEO and Board, including research, analysis, recommendations, and implementation support.

• Perform additional duties as assigned.

• Operate remotely utilizing telecommunications technology and job-specific software, including Microsoft Office products.

• Travel for meetings and training sessions, which may occur outside regular hours.

⛳️ Requirements

• Bachelor's degree in Business or a related field.

• At least seven (7) years of experience providing executive-level support to C-suite leaders.

• Experience in the financial services or credit union industry is preferred.

• Proven ability to manage complex calendars, handle confidential communications, and coordinate high-level meetings for senior executives.

• A minimum of three (3) years of experience in a leadership position responsible for directing and guiding a team of individual contributors.

• Outstanding organizational skills.

• Advanced time management and multitasking capabilities.

• Strong written and verbal communication skills.

• High level of discretion and confidentiality in managing sensitive information and executive communications.

• Proactive problem-solving abilities and critical thinking skills.

• Expertise in executive travel logistics, meeting coordination, and preparation of briefing materials.

• Ability in strategic planning.

• Proficiency in calendar management tools, communication platforms, and Microsoft Office products.

• High emotional intelligence and interpersonal skills.

• Flexibility and adaptability in a fast-paced environment.

• Travel is required.

• Must reside in Washington or Oregon.

• Availability to work occasional evenings and weekends.

🏝️ Benefits

• Coverage for medical, dental, vision, and life insurance.

• 100% coverage for employee-only medical, dental, and vision insurance paid by the company.

• Health Care FSA (HCFSA).

• Health Savings Account (HSA) with employer contributions.

• Dependent Care FSA (DCFSA).

• Life and AD&D insurance.

• 401(k) plan.

• 8 hours of vacation accrued monthly.

• 8 hours of sick leave accrued monthly.

• 11 paid holidays.

• 1 floating holiday.

• 16 hours of self-care time.

• 16 hours of volunteer time.

• Full-Time Regular benefits.