Digital Management & Operations Coordinator

This is a fully remote position, open to applicants in Argentina.

📋 Description

• Oversee and arrange the CEO's email communications and inbox management.

• Highlight urgent emails and aid in prioritizing responses.

• Manage calendars, coordinate meetings, send reminders, and ensure follow-ups.

• Facilitate the transition of projects and action items from pending status to completion.

• Create notes, summaries, and follow-up actions related to operations.

• Conduct research to identify vendors across the nation, including: Steel suppliers.

• Erection crews.

• Specialty construction vendors.

• Collect and organize vendor information such as: Contact details.

• Pricing.

• Service areas.

• Availability.

• Maintain searchable databases and spreadsheets for vendors.

• Follow up with vendors to retrieve any missing information.

• Update and manage product listings on WordPress.

• Upload and categorize product photos and images from projects.

• Utilize Adobe Photoshop or similar software to resize and optimize images for the web.

• Assist in refreshing product descriptions and content for the website.

• Help ensure product pages are visually organized and accurate.

• Organize project photos and video content from construction projects.

• Create simple marketing videos for social media and website use using existing materials.

• Maintain orderly media libraries and digital assets.

• Collaborate with leadership on marketing priorities and deadlines.

• Coordinate deliveries, scheduling, and logistics operations.

• Aid in tracking materials, shipments, and operational timelines.

• Assist with internal reporting and administrative tasks related to operations.

• Support daily operational problem-solving and coordination efforts.

• Handle data entry and documentation management tasks.

• Organize digital files and internal systems effectively.

• Manage recurring administrative duties.

• Provide assistance wherever necessary to ensure efficient operations.

⛳️ Requirements

• Prior experience in: Executive support.

• Operations coordination.

• Administrative support.

• Vendor coordination.

• Project coordination.

• Strong organizational and multitasking capabilities.

• Exceptional written and verbal communication skills in English.

• Comfortable with vendor research and making professional outbound calls.

• Experience with updating WordPress websites.

• Proficient in using Adobe Photoshop, Canva, or similar design tools.

• Basic video editing skills for marketing or social media purposes.

• Strong abilities in spreadsheet management and data organization.

• Capability to work independently while managing multiple priorities.

• Resourceful, proactive, and solutions-oriented approach.

• Nice to Have:

• Experience in supporting executives or company owners.

• Background in construction, logistics, or vendor management.

• Strong skills in Excel or Google Sheets.

• Experience in managing operational workflows in fast-paced environments.

• Familiarity with marketing content organization and digital asset management.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and career advancement.

• Flexible work hours and a supportive work environment.

• Health and wellness benefits.

• Engaging company culture focused on teamwork and collaboration.