Development Coordinator

This is a fully remote position, open to applicants in California, +1 more state.

📋 Description

• Oversee donor acknowledgments, stewardship, communications, and outreach initiatives.

• Maintain comprehensive records for donors, prospects, contributions, pledges, and activities in the CRM system.

• Accurately document cash gifts, pledges, matching gifts, planned gifts, and other contributions.

• Assist in facilitating donor learning sessions, webinars, and activities aimed at engaging donors.

• Keep development calendars, work plans, records, procedures, and documentation organized and up to date.

• Collaborate with Operations and Finance teams regarding gift recording, reconciliation, and reporting processes.

• Conduct research on foundations, corporations, sponsors, and institutional funding opportunities.

• Prepare materials for prospect research, including briefing documents and prospect briefs.

• Assist with grant proposals, letters of inquiry, reports, and materials for funders.

• Monitor deadlines for grant proposals, reporting, and stewardship activities.

• Organize the collection of information required for proposals and reports.

• Contribute to annual and special fundraising campaigns along with associated communications.

• Create and coordinate donor communications, appeals, campaign materials, and outreach efforts.

• Track schedules, deliverables, responses, and follow-up actions for campaigns.

• Support donor engagement, fundraising initiatives, and events hosted by the Institute.

• Manage logistics for events, including vendors, materials, timelines, invitations, communications, and follow-up tasks.

• Utilize Asana and other organizational tools to manage tasks, deadlines, deliverables, and dependencies effectively.

• Enhance and maintain development procedures, systems, templates, and documentation.

• Provide project and administrative assistance to the Head of Development and Communications.

⛳️ Requirements

• Bachelor’s degree or an equivalent combination of education and relevant experience.

• 2–4 years of pertinent experience in fundraising, nonprofit development, communications, project coordination, research, or a related field is preferred.

• Excellent writing, research, organizational, and project management capabilities.

• Familiarity with donor databases or CRM systems is preferred.

• Experience in supporting grants, fundraising campaigns, donor communications, or events is preferred.

• Proficiency in using Google Workspace, Asana, Zoom, and Slack.

• Proven ability to work effectively across teams in a remote setting.

• Strong commitment to the mission and values of The Biomimicry Institute.

• Must currently reside in California or Washington.

🏝️ Benefits

• 100% coverage of medical, dental, and vision insurance for employees.

• Retirement plan available after 6 months of employment.

• Generous paid time off (PTO) policy.

• Paid holidays throughout the year.

• Monthly stipend for home office expenses.