Deputy Program Manager – PMO Lead, Senior

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Oversee daily PMO functions and assist the Task Order Program Manager in supervising program implementation.

• Sustain and manage the Integrated Master Schedule, Work Breakdown Structure, milestones, dependencies, and designated responsibilities.

• Monitor contract deliverables, deadlines, Government reviews, approvals, and necessary corrective actions.

• Maintain registers for program risks, issues, decisions, opportunities, and action items, ensuring timely escalation and resolution.

• Coordinate monthly status reports, technical status meetings, project status meetings, and quarterly Program Management Reviews.

• Prepare agendas, presentations, status reports, meeting minutes, executive briefings, and governance documentation.

• Assist in the development and ongoing updates of the Project Management Plan and standard operating procedures.

• Facilitate project kick-off activities and track staffing, security, transition, quality, and reporting actions.

• Aid in annual service-contract labor reporting and maintain personnel and subcontractor reporting inputs.

• Manage travel and purchasing workflows, including authorization, purchase-request tracking, documentation, and approvals.

• Contribute to the development, implementation, and maintenance of the program Quality Management Plan.

• Organize transition-in and transition-out planning, knowledge transfer, schedules, milestones, documentation, and stakeholder communications.

• Provide functional governance for the Task Order Management Portal, encompassing workflow management, access coordination, data quality, reporting standards, and process compliance.

• Monitor performance metrics, staffing status, schedule health, risks, dependencies, and contractual activities across workstreams.

• Collaborate with technical leads, subcontractors, corporate teams, and Government stakeholders to resolve cross-functional issues.

• Identify opportunities for process improvements and implement repeatable PMO standards, templates, tools, and controls.

• Execute delegated program-management responsibilities and represent the PMO in designated meetings.

⛳️ Requirements

• Active Secret clearance or higher.

• Bachelor’s degree in Business Administration, Management, Information Technology, or a related field.

• At least 8 years of relevant professional experience.

• Current Project Management Professional (PMP) certification.

• ITIL Foundation certification or higher is preferred.

• A Master’s degree is preferred.

• Experience in project management, program management, or PMO leadership.

• Background in supporting complex information technology programs with multiple technical workstreams, stakeholders, and deliverables.

• Experience assisting a Task Order Program Manager or serving as a deputy program manager or PMO lead.

• Proven experience developing and maintaining Integrated Master Schedules, multi-level Work Breakdown Structures, milestone plans, and dependency maps.

• Experience managing program deliverables, risks, issues, actions, decisions, opportunities, dependencies, milestones, and reporting cycles.

• Experience preparing executive-level status reports, briefings, governance packages, and meeting materials.

• Familiarity with coordinating transition activities, quality management processes, and cross-functional program operations.

• Experience supporting Department of Defense, federal civilian, or other large government IT programs.

• Proven ability to coordinate geographically dispersed teams, subcontractors, and Government stakeholders.

• Experience managing firm-fixed-price programs and monitoring performance against contractual deliverables.

• Experience in IT modernization, IT service management, DevSecOps, infrastructure, cybersecurity, or enterprise operations programs.

• Experience implementing or governing program management portals, collaboration platforms, or automated workflow tools.

• Advanced knowledge of project and program management principles, practices, and controls.

• Familiarity with ITIL practices and IT service management environments.

• Familiarity with Agile, Scrum, DevSecOps, or hybrid delivery methods.

• Knowledge of federal acquisition, task-order management, quality management, and Government deliverable-review processes.

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.

• Proficiency with Microsoft Project or a comparable enterprise scheduling tool.

• Experience using SharePoint, Power BI, Jira, ServiceNow, or similar project, reporting, workflow, and collaboration platforms.

• Ability to interpret contractual requirements and translate them into actionable plans, schedules, controls, and reporting products.

• Strong leadership, organization, program coordination, and time management abilities.

• Excellent written, verbal, interpersonal, and executive-level communication skills.

• Strong analytical, problem-solving, and decision-support capabilities.

• High attention to detail and commitment to accurate and timely reporting.

• Ability to manage competing priorities and coordinate multiple parallel workstreams.

• Ability to collaborate effectively with Government personnel, technical teams, subcontractors, and corporate stakeholders.

• Sound judgment, discretion, accountability, and consistent follow-through.

🏝️ Benefits

• Remote work arrangement.

• Equal Employment Opportunity and Affirmative Action employer.

• Consideration for other available positions requiring comparable skills, education, and experience.