Data Entry Specialist – AR/Billing Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Accurately prepare and submit builder invoices for work that has been completed.

• Verify billed work against job records, approved scopes, and pricing details.

• Maintain well-organized billing records along with supporting documentation.

• Generate quotes for additional work that falls outside the original scope.

• Submit and track EPO/VPO requests until they receive approval.

• Ensure timely and correct billing of approved EPOs/VPOs.

• Monitor aging reports to identify overdue builder invoices.

• Follow up with builders regarding overdue invoices through calls, emails, and builder portals.

• Document follow-up actions and escalate any long-outstanding balances.

• Investigate any disputed invoices, EPOs, and VPOs.

• Communicate with builders and internal teams to address discrepancies.

• Issue corrections, credits, or resubmissions as necessary.

• Process, post, and reconcile builder payments against outstanding invoices.

• Identify short payments, overpayments, or unapplied funds and follow up accordingly.

• Maintain precise payment records for reporting purposes.

• Provide AR status updates and aging summaries to management.

• Collaborate with Operations and Field teams to confirm details of completed and additional work.

• Suggest process improvements to expedite billing and minimize disputes.

⛳️ Requirements

• A Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

• 2–5+ years of experience in accounts receivable, billing, or collections, ideally within construction, home building, or trade services.

• Exceptional written and verbal communication skills in English.

• Willingness to work overnight/graveyard shifts in Philippine time or during US operating hours.

• Proficient in Microsoft Excel (including VLOOKUP, pivot tables, and filters) and Google Sheets.

• Familiarity with accounting software such as QuickBooks, NetSuite, or similar platforms.

• Experience using builder/vendor portals (e.g., SupplyPro, BuildPro, Hyphen) is advantageous.

• Strong understanding of the complete AR cycle, including invoicing, collections, payment posting, and reconciliation.

• Knowledge of EPOs (Extra Purchase Orders) and VPOs (Variance Purchase Orders) in residential construction.

• Ability to manage multiple builder accounts in a dynamic environment.

• Strong skills in negotiation and dispute resolution.

• High attention to detail with strong numerical accuracy.

• Excellent organizational and time management abilities.

• Strong analytical skills.

• Effective communication skills coupled with a problem-solving attitude.

• A strong customer service orientation.

• Comprehensive knowledge of accounting regulations and procedures.

🏝️ Benefits

• Permanent work-from-home arrangement.

• Company equipment will be provided.

• Government mandated benefits employer share.

• Internet stipends available upon regularization.

• HMO coverage upon regularization (with an option to enroll as early as Day 1).

• PTO credits and service incentive leaves.

• Major spring and winter company live events.

• Monthly virtual employee appreciation events.

• Career skills training courses provided by the company.

• A company culture that emphasizes your personal and professional growth.

• Competitive salary packages within the industry.