Culinary Administrative Assistant

This is a fully remote position, open to applicants in Alaska.

📋 Description

• Provide vital administrative assistance to the culinary team while reporting to the General Manager.

• Act as the primary liaison among customers, vendors, departmental staff, and managers.

• Process and place orders, respond to customer inquiries, and disseminate pertinent information.

• Manage schedules and arrange appointments.

• Handle incoming communications via phone and email, ensuring prompt responses.

• Prepare and maintain various documents, including reports, memos, and invoices.

• Assist in budgeting and tracking expenses.

• Organize travel arrangements for the culinary team.

• Keep records of food and equipment inventories, monitor stock levels, and identify shortages.

• Place orders with suppliers as required.

• Aid in the planning and organization of culinary events, catering, and special functions.

• Collaborate with vendors and suppliers to ensure successful event execution.

• Address customer inquiries and resolve issues in a professional and prompt manner.

• Maintain a tidy and organized workspace.

• Provide oversight for some staff members.

• Perform additional duties relevant to the success of the department or unit.

⛳️ Requirements

• High school diploma or equivalent qualification.

• Knowledge of NSLP to be provided during the training period.

• Strong organizational and time management abilities.

• Exceptional written and verbal communication, along with interpersonal skills.

• High attention to detail and accuracy.

• Some relevant experience in billing and accounting.

• Capability to meet deadlines and thrive in a fast-paced environment.

• Intermediate proficiency in MS Office Suite: Word, Excel, PowerPoint, and Outlook.

• Excellent cash handling and organizational capabilities.

• Willingness to work rotating shifts, weekends, and on-call as necessary.

• Must possess the ability to speak, understand, read, and write in English.

• Basic understanding of culinary operations is preferred.

• Previous experience in an administrative role is preferred.

• Ability to work independently as well as collaboratively within a team.

• Flexibility and adaptability in response to changing priorities.

• Strong problem-solving and decision-making skills.

• Capacity to manage multiple tasks simultaneously.

• Must frequently lift and/or move items weighing up to 35 lbs.

• Must reside in the state of Alaska.

🏝️ Benefits

• Benefits available with the full-time position.

• Option for work-from-home or remote arrangements.