Conveyancing Paralegal, Conveyancing Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Support the management of conveyancing files from the initial instruction stage to post-settlement completion.

• Maintain consistent communication with clients regarding the progress of transactions, outstanding requirements, and anticipated timelines.

• Gather client documentation and instructions for review by supervising practitioners.

• Ensure that file records, correspondence, and supporting documentation are meticulously maintained throughout the process.

• Assist in the preparation of contracts for sale and related conveyancing documentation.

• Review contracts and supporting documents for thoroughness and accuracy before they are submitted for solicitor or licensed conveyancer review.

• Draft standard correspondence, settlement documentation, and transfer documents.

• Aid in the preparation of special conditions and amendments under the supervision of qualified practitioners.

• Identify potential issues related to title, zoning, easements, covenants, or restrictions and escalate them as necessary.

• Coordinate disclosure documents and statutory certificates.

• Conduct and oversee property searches including title, plan, council, water authority, land tax, bankruptcy, ASIC, and planning and zoning searches.

• Analyze search results and highlight matters that require escalation to supervising practitioners.

• Assist in due diligence processes, file preparation, and coordination of outstanding documentation.

• Support residential sales and purchases, transfers, refinancing, off-the-plan transactions, subdivisions, leasing matters, and related party transfers.

• Monitor key contractual and settlement dates across all active files.

• Prepare settlement figures and rate adjustments for review by supervising practitioners.

• Communicate with lenders regarding loan and discharge documentation.

• Coordinate the execution of transfer and mortgage documents, and prepare settlement packs.

• Assist in settlements through electronic lodgement platforms such as PEXA and Sympli.

• Prepare electronic workspace documentation and settlement schedules.

• Upload and manage settlement documents within electronic platforms.

• Coordinate with financial institutions and external parties concerning settlement requirements.

• Support Verification of Identity (VOI) and compliance processes.

• Escalate settlement risks, discrepancies, or financial concerns to supervising practitioners.

• Assist with compliance requirements pertaining to NSW conveyancing procedures, duties, and land tax, as well as Electronic Conveyancing National Law, VOI requirements, client identification, and AML/CTF obligations where applicable.

• Maintain precise file and compliance records while adhering to internal risk management protocols.

• Promptly escalate legal or settlement risks to supervising Australian practitioners.

• Coordinate settlement preparation and administration tasks.

• Assist in the calculation of settlement adjustments, including council rates, water rates, and land tax.

• Arrange for stamping, lodgement, and registration support as required.

• Confirm the registration of dealings post-settlement and finalize and archive files in accordance with internal and regulatory requirements.

⛳️ Requirements

• A minimum of 2 years of experience in Australian conveyancing is required, with a strong preference for previous experience supporting NSW residential conveyancing transactions.

• A solid understanding of Australian conveyancing processes along with a working knowledge of NSW conveyancing practices and procedures.

• Proficiency in PEXA, with hands-on experience being essential.

• Familiarity with LEAP or similar conveyancing practice management software.

• A qualification in Law, Legal Studies, Paralegal Studies, or a related field.

• Excellent written and verbal communication skills in English, with a professional and client-centered approach.

• Strong attention to detail and organizational skills, capable of managing multiple conveyancing files at the same time.

• Ability to collaborate effectively with Australian-qualified practitioners within established supervisory frameworks.

• A proactive approach to identifying and escalating problems without waiting for prompts.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and career advancement.

• A supportive and collaborative work environment.