Contracts Manager, Procurement

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the complete procurement and contracting process for inbound relationships with vendors, suppliers, and service providers, from the initial intake to execution and renewal.

• Collaborate with stakeholders to determine requirements, select vendors, conduct market research, manage RFIs/RFPs, coordinate demos, and assess capabilities, pricing, and risks.

• Assist in vendor due diligence and onboarding processes, encompassing security, financial, and compliance evaluations.

• Draft, review, negotiate, and manage agreements related to SaaS, software licenses, MSAs, SOWs, professional services, NDAs, hardware procurement, subcontracting, reselling, teaming, amendments, renewals, and order forms.

• Act as the primary point of contact for negotiations with vendors and their legal, sales, and procurement teams.

• Negotiate pricing, payment terms, multi-year commitments, renewal terms, price-increase caps, auto-renewal clauses, and notice periods.

• Review vendor terms and identify legal, commercial, operational, financial, security, and compliance risks.

• Negotiate clauses related to intellectual property, licensing, warranties, indemnification, liability, confidentiality, data protection, insurance, termination, and service levels.

• Facilitate the purchase requisition and purchase order processes, ensuring alignment with budgets, approval thresholds, and company policies.

• Manage renewals by tracking deadlines, engaging business owners, and leading renegotiation, consolidation, or non-renewal discussions.

• Monitor vendor performance and service levels, conducting vendor business reviews and resolving issues.

• Analyze vendor spending to identify savings opportunities, consolidate vendors, and eliminate redundant tools and services.

• Collaborate with Finance, IT, Security, Engineering, Operations, and Legal departments on agreements and their flow-down terms.

• Escalate significant or non-standard legal matters to the Director of Legal Operations.

• Administer executed agreements and contractual obligations using LinkSquares CLM for intake, repository management, renewal tracking, and reporting.

• Employ AI tools for contract review, redlining, summarization, obligation tracking, and vendor research while maintaining confidentiality.

• Optimize procurement and contracting workflows to minimize cycle times and enhance consistency.

• Support due diligence efforts, audits, corporate transactions, compliance initiatives, and other projects within the Legal department.

⛳️ Requirements

• Bachelor’s degree or equivalent combination of education and relevant experience.

• 3+ years of experience in procurement, strategic sourcing, contracts management, commercial contracting, or a related field.

• Preferably experience within a software, SaaS, technology, or professional services sector.

• Proven experience managing vendor selection and sourcing processes, including RFPs, vendor evaluations, and competitive bidding.

• Experience in reviewing and negotiating vendor or commercial agreements, including working from standard terms and established fallback positions.

• Familiarity with software licensing, SaaS, confidentiality, data protection, warranties, indemnities, and limitations of liability.

• Experience negotiating directly with vendors on pricing, renewal, and termination terms.

• Hands-on experience with contract lifecycle management platforms, preferably LinkSquares.

• Proficient in using AI tools for contracting efficiency, with discernment regarding accuracy, confidentiality, and the need for human review.

• Exceptional written and verbal communication abilities.

• Strong organizational skills and attention to detail; capable of managing multiple negotiations, renewal deadlines, and stakeholders concurrently.

• Good judgment regarding when to escalate issues to legal counsel or senior management.

• Comfortable functioning in a fast-paced environment with changing processes and priorities.

• Preferred: experience in software/SaaS and professional services procurement, especially in aerospace and defense.

• Preferred: experience with government contracting and FAR/DFARS, including subcontract and supplier flow-down requirements.

• Preferred: experience with spend analysis, vendor management, or procurement and spend management tools.

• Preferred: familiarity with CLM, electronic signature, and AI-assisted contract review platforms.

• Preferred: familiarity with CRM and business systems such as Salesforce.

🏝️ Benefits

• Eligible for bonuses.

• Affordable Medical / Dental / Vision coverage options.

• 401K with a generous employer match.

• Responsible Paid Time Off + Paid Holidays.

• Opportunities for remote work based on role.

• Employee Assistance Program (EAP).

• Opportunities for career growth and professional development.