Contracts Analyst - Federal

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Oversee the complete contract lifecycle from initiation to closure, encompassing negotiation and execution.

• Evaluate, process, and monitor customer contracts, purchase orders, and vendor agreements within the company ERP system.

• Develop new contract vehicles and manage updates such as periods of performance and contracting officer details.

• Collaborate with sales and purchasing teams to confirm contract terms, pricing, and compliance.

• Maintain organized, precise, and audit-ready physical and digital contract records.

• Sustain a centralized repository of contracts, amendments, and associated correspondence.

• Monitor and manage software subscription renewals and hardware maintenance contracts.

• Act as a liaison among sales, legal, and finance departments regarding contract status and deliverables.

• Assist with reporting on renewals, revenue, active contract volume, and government contract fee payments.

• Coordinate with the Partner/Alliance Team on OEM/vendor price lists and upload them into the CRM.

• Ensure that quotes and orders are priced in accordance with contract terms and conditions.

• Manage technology refreshes and compliance checks in Salesforce.

• Serve as the deputy contracts manager for ITES-SW2, DoW ESI Agreements, and GSA MAS.

• Oversee technology refreshes, backup data flags, product catalog updates, order processing, CLIN lists, program management reviews, and sales enablement.

• Collaborate with Marketing to maintain accurate public-facing contract websites and conduct quarterly audits of government and distributor websites.

• Gather and keep federal EULAs from OEMs/vendors.

• Maintain the quote language and terms and conditions for contract vehicles in Salesforce.

• Process, track, and manage all CPARs.

• Coordinate contract vehicle collateral with Sales and Marketing, including the CV Tracking Tool and Linecards.

• Keep the Contracts standard operating procedures up to date.

• Assist Client Directors and Inside Sales Representatives with contract inquiries and issues.

• Review customer quote packages for accuracy and compliance with GWAC terms.

• Complete necessary representations and certifications and coordinate corrections with Sales.

• Perform additional duties as assigned.

• Adhere to all policies and standards.

⛳️ Requirements

• 0–2 years of experience in contract administration, sales operations, or IT procurement, preferably in a VAR or IT services setting.

• Bachelor's Degree in Business Administration, Legal Studies, Supply Chain, or a related field.

• Proficiency in Microsoft Office Suite.

• Intermediate to advanced Excel skills, including pivot tables and VLOOKUPs.

• Experience with CRM systems (e.g., Salesforce) is highly preferred.

• Exceptional accuracy in managing high-volume data and reviewing legal documents.

• Strong written and verbal communication skills for engaging with internal teams and external clients.

• Ability to prioritize tasks, meet strict deadlines, and manage multiple projects concurrently in a fast-paced environment.

🏝️ Benefits

• Work/life balance.

• Access to professional training resources.

• Opportunities for creative problem-solving and tackling unique, complex projects.

• Volunteer opportunities through “Optiv Chips In.”

• The necessary technology and ability to work productively from home/remotely (where applicable).