Contract Manager

This is a fully remote position, open to applicants in Wisconsin.

📋 Description

• Oversee a portfolio comprising more than 110 service agreements with an annual expenditure exceeding $40 million.

• Act as the primary liaison for vendor contracts, facilitating communication among vendors, HTM leadership, and clinical leaders.

• Identify opportunities for standardization, evaluate services, handle escalations, and provide actionable recommendations.

• Initiate negotiations, assess cost-to-value, and manage extensions and terminations of supplier and service agreements.

• Collaborate with HTM management to improve contract processing and implement contractual amendments.

• Track contract change dates and manage amendments, rate increases, fee schedules, and reimbursement methodologies.

• Coordinate approvals for contract justifications, legal CRAF, and technology reviews.

• Consult with the Legal department and initiate evaluations by relevant teams such as IT and Data Security.

• Create and disseminate communications, reference materials, product and rate summaries, prior authorization requirements, and other contract-related documents.

• Update HTM leaders on vendor and contract statuses.

• Lead special projects or reviews concerning system-level agreements as necessary.

• Activate GPO contract pricing and ensure accurate pricing in the HTM medical equipment database (CMMS).

• Audit vendor compliance with support agreement terms and related cost metrics.

• Maintain the HTM contract database, ensuring data integrity for contracts and covered assets.

• Generate standard and ad-hoc reports that cover payment issues, amortization, accruals, budgets, invoice payments, savings, ROI, and compliance.

• Review, audit, and process invoices according to contracts and addendums, ensuring accurate general-ledger and department coding.

• Analyze data trends and create Excel spreadsheets to identify payment anomalies.

• Resolve invoice pricing discrepancies with accounts payable, the HTM Business Office, and senior leadership.

• Process credit memos and update contracts, general ledger records, purchase requests/orders, budgets, and databases.

• Present savings identified through audits of contract language and invoice discrepancies.

⛳️ Requirements

• Bachelor’s Degree in Health Care Administration, Business, or a related field.

• At least 5 years of experience in contract and/or vendor management, data analysis and reporting, and capital technology support within a healthcare technology management context.

• No licensure, registration, or certification is required.

• Strong human relations and analytical skills.

• Self-motivated with the ability to schedule, organize, and manage tasks independently with minimal supervision.

• Capability to operate independently within broad guidelines while instructing, guiding, assigning, advising, and leading team members.

• Proficient in managing time and resources in a dynamic, complex, highly visible environment with multiple dependencies and competing interests.

• Excellent project management and multitasking abilities.

• Advanced knowledge of contract management processes, procedures, terms, and conditions.

• Skill in managing a large portfolio of strategic contracts and categories.

• Ability to translate highly technical analyses into non-technical terms for management reporting.

• Competence in handling complex issues, driving incremental contract savings, and cultivating strategic relationships.

• Familiarity with basic accounting concepts.

• Ability to communicate and collaborate effectively with HTM Leadership, Clinical Leadership, and vendor contract management/executives.

• Advanced written and verbal communication skills.

• Strong organizational abilities.

• Willingness to travel as needed.

🏝️ Benefits

• Benefits Eligible: Yes.

• Premium pay options, such as shift differentials, on-call pay, and more, based on the role.

• Incentive pay available for select positions.

• Potential for annual salary increases based on performance.

• Paid Time Off programs.

• Comprehensive medical, dental, vision, life, and Short- and Long-Term Disability benefits.

• Flexible Spending Accounts for eligible healthcare and dependent care expenses.

• Adoption assistance.

• Paid parental leave.

• Defined contribution retirement plans with employer matching.

• Additional financial wellness programs.

• Educational Assistance Program.

• Career development investment programs.

• Well-being programs.