Contract Administration Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in the drafting, reviewing, and editing of contract-related documents for U.S. Government (USG) prime contracts, which includes requests for subcontracting approvals and modifications to prime awards.

• Collaborate with Program Management, Subject Matter Experts, and Finance teams to collect necessary details and documentation to facilitate timely submission of requests to funding agencies.

• Help ensure adherence to relevant regulations and the terms and conditions of prime contracts.

• Play a role in the preparation and negotiation of subawards, subcontracts, and consultant agreements, ensuring they align with the requirements of the prime award.

• Monitor and track the status of contract actions, such as approvals and modifications, to ensure that deadlines are achieved.

• Keep organized contract files and documentation to maintain audit readiness and for internal tracking purposes.

• Provide general administrative and operational assistance to the GCM team as needed.

⛳️ Requirements

• A minimum of 4 years of relevant experience is required.

• Experience in supporting contract management within a biomedical research and development environment is highly preferred.

• Familiarity with or experience in Federal Acquisition Regulation (FAR), agency supplements, and/or 2 CFR 200 Uniform Guidance is preferred.

• Proven computer skills, including proficiency in Microsoft applications (Excel, Outlook, PowerPoint, Teams, Word, SharePoint), Adobe Acrobat, Zoom video conferencing, and conducting internet research.

• Experience with Salesforce or similar software is preferred.

• Familiarity with Smartsheet or similar software is preferred.

• Excellent communication and diplomacy skills, including active listening, writing, and speaking.

• Strong attention to detail, capability to manage complex tasks, process information efficiently, analyze, and resolve problems; ability to work independently.

• Highly organized, adaptable, reliable, and capable of prioritizing competing demands to meet deadlines in a fast-paced environment.

• Strong interpersonal skills; ability to collaborate across the organization, cultivating strong relationships with colleagues across geographical distances.

• Attentive to feedback and comments, adapting plans and actions as necessary.

• Must show interest in advancing Sabin's mission.

• Excellent service orientation.

🏝️ Benefits

• Medical, dental, and vision coverage.

• Flexible spending accounts.

• Flexible vacation and sick leave.

• Employer-paid life and disability insurance.

• 11 federal holidays.

• End-of-year winter break.

• Employer-matching 401(k) plan.