Construction Operations & Scheduling Coordinator

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Oversee and actively manage construction timelines across various projects.

• Coordinate the schedules of team members to prevent any double-booking of employees, vendors, or contractors.

• Ensure that all team members and contractors are present and punctual for work each day.

• Monitor jobsite activities using security cameras and field reporting systems.

• Maintain consistent communication with contractors, subcontractors, and project managers about schedule updates and daily operations.

• Proactively advance schedules to reclaim time and achieve “win days” whenever feasible.

• Identify delays, bottlenecks, and operational inefficiencies before they escalate into significant issues.

• Conduct daily audits of project progress to pinpoint slowdowns and their causes.

• Generate immediate solutions when challenges arise and implement corrective measures promptly.

• Collaborate with field teams, subcontractors, procurement, and management to expedite project timelines.

• Develop process enhancements to avert recurring scheduling issues in future projects.

• Hold teams accountable for meeting schedule milestones and deadlines.

• Manage and oversee our custom Monday.com operations portal.

• Ensure adherence to all workflows, tasks, processes, and company protocols.

• Maintain accurate daily tracking of project progress and task management.

• Monitor overdue tasks and promote accountability across departments.

• Keep all project information organized and updated in real-time.

• Communicate daily with internal team members through phone calls, messages, Slack, and other communication tools.

• Ensure accountability for daily deliverables among employees, project managers, cleaners, and contractors.

• Follow up assertively and professionally on incomplete tasks and missed deadlines.

• Facilitate coordination between departments to ensure smooth and efficient operations.

• Maintain ongoing communication with field personnel to ensure projects adhere to the schedule.

• Manage and complete construction punch lists.

• Review daily property lock checks using security camera systems.

• Evaluate cleaning and property readiness through cameras and OpenSpace software.

• Understand field conditions, construction sequencing, and jobsite operations.

• Communicate directly with subcontractors regarding project progress, scheduling, quality control, and completion requirements.

• Ensure properties meet cleanliness and readiness standards prior to final approvals.

• Participate in the invoice approval process.

• Verify property readiness, cleanliness, and completion status before approving contractor payments.

• Ensure all documentation and operational compliance are in place prior to releasing payments.

• Assist the procurement department with material ordering and delivery coordination.

• Help mitigate material-related project delays.

• Support daily operational and administrative tasks as required.

• Coordinate urgent purchasing and scheduling needs to keep projects on track.

⛳️ Requirements

• A solid background in construction is essential.

• Experience in construction operations, project coordination, scheduling, or project management is required.

• A strong understanding of construction sequencing and scheduling logic is necessary.

• Ability to recognize bottlenecks and proactively resolve issues.

• Experience in pushing schedules and accelerating project timelines.

• Comfortable managing multiple tasks simultaneously.

• Strong leadership skills and accountability management abilities are essential.

• Excellent communication and follow-up skills are required.

• Comfortable engaging with contractors and field teams on a daily basis.

• Capable of efficiently managing schedules, staffing coordination, and daily operations.

• Proficient in technology and software applications.

• Experience with construction software platforms and project tracking systems is a must.

• Familiarity with tools such as Monday.com, OpenSpace or similar construction software, security camera systems, Google Workspace / Microsoft Office, and messaging platforms is essential.

• Previous experience managing residential construction projects is preferred.

• Experience with remote coordination of construction operations is a plus.

• Bilingual (English + Spanish) is a bonus!

🏝️ Benefits

• Comprehensive health benefits package.

• Competitive salary with performance-based incentives.

• Opportunities for professional development and career advancement.

• Collaborative and supportive work environment.

• Flexible work hours to promote work-life balance.