Construction Bookkeeper, Foundation ERP

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Conduct commercial electrical quantity take-offs based on construction drawings and specifications.

• Aid in the preparation and organization of bid packages for commercial electrical projects.

• Analyze plans and specifications to determine scope, materials, labor, and cost inputs.

• Keep estimate files, bid logs, and supporting documents organized.

• Collaborate with project managers and estimators to ensure bids are accurate, complete, and submitted on time.

• Monitor bid outcomes and assist in post-bid analysis and follow-up tasks.

• Provide support to project managers and company leadership across ongoing projects.

• Help set up new projects and maintain project information in Foundation ERP.

• Organize electronic project files and documentation effectively.

• Develop and maintain logs for projects, work orders, and job tracking.

• Assist with purchase orders and vendor coordination activities.

• Manage tracking of invoices, purchase orders, material purchases, and job documentation.

• Follow up on pending administrative tasks.

• Input vendor invoices and routine accounting transactions into Foundation ERP.

• Assist with accounts payable and accounts receivable processing.

• Prepare and enter customer billing information and apply customer payments.

• Review invoices for appropriate job and cost-code allocation.

• Maintain job-cost information and assist with cost transfers and corrections.

• Reconcile vendor statements and investigate any discrepancies.

• Support the preparation of job-cost, billing, AP/AR, and internal financial reports.

• Complete application processes, video introduction, role-specific assessments if applicable, interviews, and background/reference checks.

⛳️ Requirements

• Practical experience in commercial electrical estimation and quantity take-offs.

• Proficiency in Foundation ERP is a mandatory requirement.

• Previous experience in construction project administration, coordination, or accounting.

• Familiarity with accounts payable, accounts receivable, billing, purchase orders, and job costing within a construction context.

• Strong skills in Microsoft Excel, Outlook, and Microsoft 365 applications.

• Excellent organizational skills and attention to detail with a high degree of accuracy.

• Capability to manage multiple priorities at the same time.

• Self-motivated with the ability to follow up on outstanding items and complete tasks independently.

• Availability during US business hours.

• An updated resume.

• A brief Loom video (1 to 2 minutes) detailing your experience with commercial electrical estimating and Foundation ERP, including your approach to take-offs.

• Only candidates who submit a Loom video will move forward in the hiring process.

🏝️ Benefits

• Paid Time Off in accordance with company policy.

• Observance of Holidays as per company guidelines.

• 100% remote work environment.

• Compensation paid in USD bi-monthly (on the 15th and 30th).

• Availability during US business hours.

• A high-ownership role that directly influences bid accuracy, project coordination, and the quality of financial reporting.