Compliance Coordinator

This is a fully remote position, open to applicants in Texas.

📋 Description

• Offer administrative assistance to the Vice President of Legal Services and the Legal Department, which includes managing calendars, coordinating meetings, arranging travel, and handling correspondence.

• Draft, review, format, and disseminate legal and compliance-related documents, reports, presentations, and communications.

• Organize departmental meetings by preparing agendas, recording minutes, and following up on action items.

• Maintain both electronic and physical legal files while ensuring proper document retention.

• Oversee and monitor compliance activities, deadlines, reporting obligations, certifications, licenses, policies, and regulatory documents.

• Assist with internal audits, compliance assessments, regulatory inquiries, policy revisions, and records management.

• Track document renewal schedules and compliance calendars.

• Manage contract databases and document tracking systems effectively.

• Facilitate the routing, execution, and storage of contracts and legal agreements.

• Provide support for legal research and information collection.

• Create reports, spreadsheets, and presentations for executive and board meetings.

• Handle departmental invoices, purchase orders, and budget monitoring.

• Act as a liaison with internal departments and external stakeholders on legal and compliance issues.

• Manage sensitive and confidential information with the utmost discretion.

• Execute other responsibilities and special projects as assigned.

⛳️ Requirements

• Associate's degree in Business Administration, Paralegal Studies, Legal Studies, or a related field is preferred.

• A minimum of 3 years of administrative experience, ideally supporting legal, compliance, risk management, or executive leadership roles.

• Proven experience in managing highly confidential information and sensitive documents.

• Strong organizational abilities and project coordination skills are essential.

• Exceptional written and verbal communication skills.

• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.

• Familiarity with document management systems and compliance tracking tools is preferred.

• Capability to sit for extended periods and perform computer work.

• Occasional lifting of files or office materials weighing up to 20 pounds.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health, dental, and vision insurance.

• Retirement savings plan with company match.

• Generous paid time off and holidays.

• Opportunities for professional development and growth.