Commercial Real Estate Operations Admin

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Ensure the accuracy of CRM contacts, deal stages, follow-ups, activity logs, pipeline reports, and database segmentation.

• Perform commercial property searches for buyers and tenants utilizing CRE research platforms.

• Gather market surveys, lease comparables, sale comparables, property data, and due diligence materials; assist in the preparation of BOV.

• Organize property marketing initiatives, including email campaigns, listing syndication, offering memorandums, flyers, presentations, social media management, and marketing schedules.

• Oversee transactions from listing to closing, coordinating with escrow, title, lenders, attorneys, and other involved parties.

• Monitor contingencies and critical dates while maintaining thorough, compliant, and organized transaction files.

• Manage calendars, meetings, agendas, follow-ups, Google Drive systems, SOPs, vendor relations, and operational workflows.

• Proactively address operational challenges and provide support for internal systems.

⛳️ Requirements

• A minimum of 3 years in administrative or operations roles with demonstrated experience in commercial real estate.

• Proficient in CoStar and Crexi, along with at least two of the following: Moody’s Catylist, Brevitas, Reonomy, or CRMLS.

• Established experience in CRM management using RealNex and/or KW Command, including proficiency in pipeline reporting.

• Comprehensive experience in coordinating end-to-end commercial real estate transactions involving escrow, title, lenders, and attorneys.

• Exceptional command of written English.

• Strong attention to detail with the ability to independently manage multiple active projects.

• Familiarity with tools such as Canva, Gamma, Google Workspace, Slack, Notion or Asana, email marketing platforms, AI workflow tools, LastPass, NordVPN, and RealVNC.

• A computer equipped with at least 8GB RAM and an Intel i5 or AMD Ryzen 5 processor or higher.

• Internet connection speed of at least 40 Mbps.

• A headset with a noise-canceling microphone and a webcam.

• A backup computer and internet connection for reliability.

• A quiet, dedicated workspace at home.

• Availability for a full-time commitment of 40 hours per week, Monday–Friday, from 9:00 am to 5:00 pm Pacific Time.

🏝️ Benefits

• No benefits package offered.

• Opportunity for remote work.

• Work-from-home arrangement.