Clinical Recruiting Coordinator

This is a fully remote position, open to applicants in Ohio.

📋 Description

• Organize various national clinical recruiting events.

• Keep event lists updated and generate event reports for recruiters and recruiting leadership.

• Oversee company event registration, representatives, shipments, attendee RSVPs, sponsorship opportunities, event materials, and supplies.

• Process event leads within the applicant tracking system.

• Handle event-related expense reporting and reconciliation of corporate credit card transactions.

• Manage inventory of supplies and suggest replenishment when necessary.

• Identify and escalate any roadblocks, delays, or concerns.

• Administer candidate and new-hire payment submissions and tracking related to recruiting.

• Collaborate cross-functionally with Recruiters, Credentialing, Accounts Payable, candidates, and external recipients.

• Create and distribute detailed agendas for on-site interviews.

• Capture incoming candidate leads and assign them to the appropriate recruiters.

• Participate in projects and provide recommendations for process improvements.

• Assist in the configuration and implementation of new tools and systems.

• Support fellow Recruiting Coordinators.

• Ensure accurate record-keeping in ATS, HRIS, and enterprise systems.

• Arrange candidate travel for on-site interviews as required.

• Perform additional duties as assigned.

⛳️ Requirements

• An Associate’s or Bachelor’s degree, or equivalent experience, is mandatory.

• A minimum of 3–5+ years of experience in Administrative support, Human Resources, Recruiting, or related fields is essential.

• Proficient in Microsoft Office suite: Word, Excel, PowerPoint, Outlook, etc.

• Strong familiarity with Zoom videoconferencing and instant messaging tools.

• Excellent time management and organizational abilities.

• Capacity to multitask and handle various projects and timelines.

• Self-motivated individual who can identify and navigate potential roadblocks and challenges.

• Strong professional judgment and reliability.

• Experience in a cross-functional role and/or a fast-paced work environment.

• Ability to manage corporate credit card usage, reconciliation, and financial processes.

• Commitment to maintaining a high level of customer experience and satisfaction.

• Skill to interact and adapt to both internal and external stakeholders effectively.

• Comprehensive knowledge of Microsoft Windows-based software.

• Exceptional attention to detail with a focus on producing accurate work.

• Ability to prioritize and manage competing tasks and responsibilities.

• Willingness to work overtime and exert extra effort when necessary.

• Flexibility to meet departmental needs, including early starts, late finishes, or postponed breaks.

• Proficient in oral and written communication with employees, candidates, leaders, and external contacts.

• Ability to maintain confidentiality.

• Skill in identifying, researching, and resolving issues and discrepancies.

• Capacity to enhance work processes through sustainable methods.

• Ability to remain patient and composed in challenging situations.

• Skill in identifying emerging issues and effectively communicating them to management.

• Capability to sit for extended periods and occasionally walk, stand, bend, stoop, and lift at least 30 pounds.

• Required close visual acuity.

🏝️ Benefits

• Options for medical, dental, and vision insurance.

• Health savings accounts (HSA) and flexible spending accounts (FSA).

• 401(k) with both employee and employer contributions.

• Paid time off, which includes vacation, sick leave, and company holidays.

• Paid parental leave and family support benefits.

• Short-term and long-term disability insurance.

• Life insurance and accidental death & dismemberment (AD&D) insurance.

• Employee assistance programs and wellness resources.

• Additional compensation may include eligibility for bonuses, equity, or other incentive programs, depending on the role.