Client Happiness and HR Assistant

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Assist with HR-related special projects as directed by management.

• Help coordinate the scheduling of employee evaluations and follow up as necessary.

• Record minutes during Personnel Services team meetings, distribute agendas, and arrange weekly meetings.

• Keep personnel services information current on Porzio Pages.

• Reconcile benefit invoices and process them for payment.

• Ensure benefit binders are up-to-date and systematically organized for easy access.

• Create and maintain employee personnel and benefit files in iManage, ensuring confidentiality and compliance with regulations.

• Oversee the onboarding orientation calendar to ensure all events are appropriately scheduled.

• Organize new hire orientation sessions, which includes preparing schedules, materials, and confirming the completion of onboarding steps.

• Support recruitment efforts by coordinating interviews, conducting background and conflict checks, and liaising with candidates and hiring managers.

• Manage employee announcements and coordinate gifts for maternity leave, disability, and sympathy occasions.

• Update and maintain new hire information in Monday.com and Interaction platforms.

⛳️ Requirements

• 2-3 years of experience in a client coordinator role.

• Willingness to engage in HR initiatives and special projects as assigned.

• Experience with HR-related tasks.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Familiarity with HR platforms such as iManage, Monday.com, and Interaction is preferred.

• Reliable internet connection and a professional home office setup.

• Strong organizational skills.

• Ability to manage time effectively.

• Attention to detail.

• Commitment to confidentiality.

• Proficient communication skills.

• Strong interpersonal abilities.

• Ability to multitask.

• Proactive approach to tasks.

• Adaptability to changing circumstances.

• Collaborative mindset.

• Results-oriented attitude.

• Growth-oriented perspective.

🏝️ Benefits

• Competitive salary.

• Paid Time Off.

• Bonuses.

• 100% remote/home-based position.

• Full-time, long-term career opportunities.

• Parental Leave.

• Opportunities for professional development and training.

• Dedicated team support.

• Alignment with our clients' core values.