Clearance and Contracts Specialist

This is a fully remote position, open to applicants in District of Columbia, +1 more state.

📋 Description

• Oversee the complete lifecycle of clinical affiliation agreements and the processes for student clearance.

• Ensure compliance with legal and regulatory standards to facilitate timely clinical placements for students.

• Manage intricate workflows while maintaining accurate and thorough documentation.

• Act as a knowledgeable liaison among the University, clinical partners, and students.

• Collaborate with Clinical Faculty Directors, Student and Academic Affairs, and Clinical Placement teams.

• Ensure that affiliation agreements are in alignment with curriculum requirements and that student clearances adhere to institutional and safety standards.

• Negotiate, review, and finalize clinical affiliation agreements with healthcare facility administrators and legal departments.

• Provide administrative assistance for program compliance, state reporting, and accreditation processes.

• Maintain legal and regulatory compliance for the School of Nursing’s programs.

⛳️ Requirements

• Bachelor’s degree in a relevant field or 3–5 years of equivalent experience in administrative, contract management, or compliance positions within a fast-paced environment.

• Strong organizational, time-management, and project management abilities.

• Capacity to prioritize and manage multiple complex projects simultaneously under strict deadlines.

• Exceptional attention to detail and accuracy in documentation, data entry, and records management.

• Outstanding verbal and written communication skills.

• Ability to convey technical or legal concepts tactfully to a diverse range of stakeholders.

• Capability to interpret federal and state laws/regulations and identify compliance risks.

• Customer service-oriented mindset with strong interpersonal and relationship-building skills.

• Experience in higher education, healthcare environments, or regulatory compliance is preferred.

• Proficiency in CRM databases, specifically Salesforce.

• Familiarity with InPlace, myClinicalExchange (myCE), Exxat, DISA/Castle Branch, Google Drive, and Box.

• Experience in developing and maintaining collaborative relationships with administrative, federal, state, or agency personnel.

🏝️ Benefits

• Medical, dental, vision, disability, and life insurance.

• Retirement savings plan.

• Tuition assistance program.

• Benefits supporting work-life balance.

• Employee discounts.

• Options for voluntary insurance.

• Flexibility for remote work with occasional travel to in-person university-related events.

• Opportunities for professional development and community involvement.