Chief of Staff, CTO

This is a fully remote position, open to applicants in Spain.

📋 Description

• Oversee the engineering leadership cadence, which includes director-level syncs, agendas, documented decisions, and follow-through.

• Manage the quarterly OKR and QBR cycles, focusing on objective updates, follow-ups, issue escalation, and preparation for reviews.

• Keep an up-to-date record of leadership decisions and commitments, ensuring they are followed through to completion.

• Identify any stalled or unassigned cross-team tasks and assign clear ownership.

• Coordinate special projects through chartering, planning, tracking, and transitioning to permanent owners.

• Create concise, decision-ready presentations and materials for the CTO, executive team, and board-level stakeholders.

• Guide delegated decisions to completion by means of documentation, escalation, and communication.

• Standardize planning, tracking, and communication rituals and templates for engineering leadership.

• Collaborate with teams across Product, Data/Analytics, BizOps, Finance, Legal, and IT on initiatives, procurement, contracts, and budgeting.

• Actively utilize AI in daily operations and seek opportunities to implement AI within the function.

• Establish an operational cadence, identify unassigned initiatives, take charge of the OKR/QBR loop, and set performance benchmarks within the first 90 days.

⛳️ Requirements

• Proven experience in managing the operating system of an engineering organization, likely as a TPM lead, head of engineering operations, or similar role.

• Proven track record in managing cadence, planning, and cross-team coordination on an organizational scale.

• Demonstrated capability in driving ambiguous, multi-team initiatives through influence without direct authority.

• History of transforming complex information into clear, decisive executive-level documentation.

• Ability to establish robust operating systems and follow-up mechanisms.

• Capability to collaborate effectively with engineers, engineering managers, and directors while gaining their trust.

• Sufficient technical fluency to engage in technical discussions and coordinate efforts without being the technical authority.

• Proficient in English at a C1+ level.

• Proficient in Russian for both internal and external technical communications.

• Nice to have: prior experience as Chief of Staff, Engineering Operations, or TPM lead reporting to engineering leadership.

• Nice to have: experience enhancing operational efficiency in engineering organizations with over 100 employees, including automation and AI tools.

• Nice to have: experience in procurement, vendor contracting, or budgeting.

• Nice to have: familiarity with nonprofit technology or payments domain.

• Nice to have: knowledge of Node.js/NestJS, React, MongoDB, ClickHouse, Kafka, Cloudflare, PCI DSS 4.0.1, SOC 2 Type II, and ISO 27001.

🏝️ Benefits

• Private medical insurance for the employee and their family.

• 23 paid vacation days annually.

• 11 paid public holidays each year.

• 5 company-paid sick leave days.

• English language learning courses.

• Opportunities for relevant professional development.

• Access to gym or swimming pool facilities.

• Home Office Setup Assistance: the company provides support for purchasing furniture (such as an office chair, desk, and monitor) and other items to create a comfortable workspace.

• Co-working options available.

• Flexibility for remote work.