Chief of Staff

This is a fully remote position, open to applicants in United States, +1 more country.

📋 Description

• Convert the founder's priorities, initiatives, and strategic vision into structured plans with designated owners, timelines, and success metrics.

• Take ownership of founder-level special projects and organizational initiatives from inception through delivery and evaluation.

• Ensure accountability across the founder's priorities while identifying conflicts, dependencies, and potential risks.

• Prepare executive strategy briefs, decision memos, board materials, and organizational roadmaps.

• Serve as a strategic thought partner to the founder.

• Develop and enhance internal operating systems related to hiring, resource allocation, capacity planning, and cross-functional coordination.

• Craft hiring systems, interview frameworks, candidate evaluation rubrics, and onboarding procedures.

• Oversee organization-wide resource allocation and capacity planning.

• Establish leadership meeting schedules, decision-making frameworks, communication protocols, and reporting structures.

• Identify operational bottlenecks and implement solutions to enhance organizational efficiency.

• Coordinate complex cross-functional initiatives and collaborate across teams.

• Represent the founder's office in significant internal discussions.

• Cultivate trusted working relationships across the organization.

• Ensure transparent internal communication regarding strategy, priorities, and decisions.

• Prepare the founder for meetings, presentations, and decision-making processes.

• Monitor organizational health metrics and key initiatives, highlighting issues and opportunities to leadership.

• Potentially lead AI transformation projects, manage client CEOs, drive sales initiatives, support recruitment, oversee client delivery, promote client data and analytics value, and direct client go-to-market initiatives.

⛳️ Requirements

• 5–7+ years of experience in high-performing settings such as Chief of Staff roles, strategic operations, management consulting, venture capital/private equity, business development, or startup leadership.

• AI-native mindset, including the ability to build small tools, automate workflows, and share insights.

• Proven track record of successfully guiding ambiguous, complex initiatives to completion.

• Strong aptitude for systems thinking and process design.

• Exceptional project management skills and coordination across multiple workstreams, competing priorities, and timelines.

• High proficiency in Google Workspace, Asana/Notion, and Slack.

• Intermediate to advanced comfort level with AI-powered productivity tools.

• Excellent written and verbal communication skills, with the ability to distill complex information into clear, actionable briefs.

• Bachelor's degree or equivalent experience.

• Commitment to ethical practices and responsible business operations.

• Preference for working hours that overlap with EST.

• Availability for occasional travel (10–25%).

🏝️ Benefits

• Flexible remote work arrangement.

• Occasional travel (10–25%) for company offsites, key events, and leadership meetings.