Chief of Staff

This is a fully remote position, open to applicants in United States.

📋 Description

• Management and coordination of the expert council, the board, and other committees, along with communication with committee members and relevant stakeholders.

• Organization, preparation, and follow-up of events, meetings, and association formats including invitations, registrations, and informational materials.

• Reliable tracking of decisions, tasks, responsibilities, and deadlines.

• Communication and organizational interface work between the national board, committees, members, volunteers, and specialist departments.

• Support for the COO in cross-departmental organizational and coordination issues.

• Participation in the development and optimization of organizational processes and internal communication structures.

⛳️ Requirements

• Interest in organizational development, governance, association management, internal communication, and event management.

• Initial experience in project or event management, in an assistant role, in club or association work, or in committee coordination.

• Experience with boards, advisory committees, or volunteer structures is advantageous.

• Proficiency in Microsoft 365, particularly Teams, Planner, OneNote, and SharePoint.

• Highly structured, meticulous, and independent work style.

• Ability to think conceptually while also pragmatically implementing operational tasks.

• Strong communication skills, empathy, service orientation, discretion, and reliability.

• Enjoyment in active information exchange and collaboration in volunteer work.

• Availability of approximately 5 to 8 hours per week.

• Prompt accessibility via email or mobile for committee member support is desirable.

• The position is voluntary, unpaid, and does not establish an employment or contractual relationship.

🏝️ Benefits

• High strategic and operational scope of design in a central interface role within the COO office.

• Direct collaboration with the COO, the national board, and the central committees of DEHIB.

• Responsibility with visible influence on decisions, information flows, events, and organizational structures.

• Opportunity to professionally shape the committee, member, and association work of a nationwide organization.

• Access to a growing network of business, politics, academia, and non-profit organizations.

• Collaboration with entrepreneurs, executives, and experts from various fields.

• Opportunity to sustainably expand your professional network.

• Participation in internal networking events as well as selected events of DEHIB.

• Development of your skills in governance, stakeholder communication, event management, and organizational development.

• Practical experience in board and committee work of a nationwide organization.

• Enhancement of your abilities in preparing complex topics, stakeholder management, and cross-departmental coordination.

• Involvement in socially relevant projects with high visibility.

• Professional onboarding and structured training.

• Professional exchange with experts in law, human resources, digitalization, communication, and organizational development.

• Access to the expertise of affiliated organizations and cooperation partners.

• Mutual support within an interdisciplinary network of experts.

• Official role as Chief of Staff in the COO office.

• Valuable reference for COO-related coordination, board, committee work, and association management.

• Opportunity to represent DEHIB in committees, projects, member formats, and at selected events.

• Qualified volunteer certificate and activity report.

• Fully remote organized collaboration.

• Flexible scheduling and good compatibility with work and family.

• An indefinite and long-term role.

• Modern digital collaboration via Microsoft 365.

• Active contribution to building a sustainable, professional volunteer organization.

• Opportunity to help shape viable decision-making, communication, and event structures.