Capture and Proposal Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the creation, evaluation, and submission of proposals, qualifications, RFPs, RFQs, RFIs, municipal bids, and various client deliverables.

• Manage the intake of proposals, schedules, assignments, compliance requirements, production timelines, and the final submission process.

• Create and maintain compliance matrices, checklists, outlines, content plans, and proposal schedules.

• Coordinate contributions from sales teams, technical experts, project managers, operations, pricing, legal, and leadership.

• Assist with technical editing, proofreading, formatting, version control, and quality assessments.

• Review proposal packages for grammar, formatting, product naming, scope conformity, required forms, pricing consistency, terms and conditions, and submission guidelines.

• Prepare and submit materials through bid portals, procurement platforms, and client-specific systems.

• Facilitate proposal setup, file organization, document routing, signatures, bonds, forms, attachments, and other submission requirements.

• Develop cohesive, Onterris-branded proposal templates and technical proposal frameworks.

• Maintain and enhance reusable proposal content, including standard language, project descriptions, resumes, product/service descriptions, scope language, graphics, and supporting documentation.

• Monitor bid portals, procurement sites, pipeline aggregators, municipal opportunity sources, and other channels for relevant opportunities.

• Track pursuits, deadlines, proposal statuses, decision points, pipeline health, and related Salesforce records.

• Support opportunity qualification by collecting client background, procurement details, project context, incumbent information, teaming considerations, and pursuit risks.

• Assist with capture planning, win themes, differentiators, client needs, key personnel strategy, stakeholder mapping, and coordination with teaming partners.

• Facilitate proposal debriefs, win/loss tracking, lessons learned, and follow-up reporting.

• Develop dashboards, trackers, and reporting tools for leadership and account teams.

• Identify bottlenecks in proposal and capture workflows and suggest improvements.

• Support efforts in automation, standardization, and innovation.

• Alleviate the administrative load on the sales team, allowing them to concentrate on technical solutions, client strategies, and sales activities.

⛳️ Requirements

• Bachelor's degree in English, Communications, Marketing, Business, Environmental Science, Engineering, or a related field preferred, or equivalent relevant experience.

• A minimum of 5 years of experience in proposal coordination, capture support, business development, technical marketing, sales enablement, or a related role is preferred.

• Direct experience in supporting competitive RFPs, RFQs, municipal bids, public-sector procurements, or professional services proposals is strongly preferred.

• Experience in environmental services, water treatment, remediation, treatment technologies, engineering, construction, equipment, or technical services environments is preferred.

• Strong proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, and Adobe Acrobat is required.

• Familiarity with proposal, CRM, project management, or content systems such as Salesforce, ClickUp, GovWin, ConstructConnect, or similar platforms is preferred.

• Experience with AI, automation tools, proposal templates, content libraries, pricing systems, or process improvement initiatives is a plus.

• Shipley, APMP, or related proposal/capture training or certification is desired.

• Exceptional writing, editing, proofreading, and technical communication skills.

• High attention to detail, particularly for compliance, pricing alignment, proposal instructions, and final QA/QC.

• Strong organizational and time management abilities.

• Capability to coordinate multiple contributors and maintain momentum under deadline pressure.

• Curiosity and willingness to learn complex technical subjects.

• Self-motivated with initiative, follow-through, and sound judgment.

• Comfort in improving imperfect systems, organizing disorganized content, and creating repeatable processes.

• Strategic, service-oriented, collaborative, and responsive.

• Ability to balance tactical proposal execution with long-term process, automation, and content enhancements.

🏝️ Benefits

• Comprehensive health and wellness benefits.

• Opportunities for professional development and training.

• Flexible work environment and schedule options.

• Collaborative and inclusive company culture.