Business Operations Specialist

This is a fully remote position, open to applicants in Ireland, +1 more state.

📋 Description

• Oversee and update regular governance and oversight reports and dashboards.

• Assist with reporting cycles that align with ILT and executive governance meetings.

• Ensure the accuracy, consistency, and preparedness of data for leadership evaluations.

• Organize and schedule project and governance review sessions.

• Address daily incoming governance requests and issues efficiently.

• Monitor actions, decisions, and follow-ups across governance meetings and ad hoc inquiries.

• Offer daily operational support to facilitate effective governance processes.

• Prepare review materials and insights for ILT project assessments.

• Coordinate inputs from various functions to ensure readiness for reviews.

• Identify ways to enhance governance and reporting processes.

• Provide actionable insights and data-driven recommendations to business leaders.

• Contribute to business strategies and operational planning.

• Gather and analyze data to evaluate performance and identify opportunities for improvement.

• Recognize process or system inefficiencies, investigate root causes, and propose solutions.

• Translate business requirements into actionable specifications and assist with impact assessments, testing, and implementation planning.

• Compile and organize reports, dashboards, and summaries for business leaders and executives.

• Support or lead strategic initiatives to ensure timely execution and measurable outcomes.

• Provide essential systems and process support to maintain smooth operations, data integrity, and user access compliance.

• Develop and disseminate business communications, presentations, training materials, policies, procedures, FAQs, and user documentation.

• Support or oversee cross-functional projects, acting as a project manager or change lead as required.

⛳️ Requirements

• Bachelor's degree in life sciences, business administration, or a related field.

• Experience in operational support for coordinating projects, preferably within governance operations.

• Proven data literacy.

• Advanced skills in Excel, including proficiency with VLOOKUPs and formulas.

• Experience in project management.

• Strong organizational and time management abilities.

• Capacity to effectively manage multiple tasks and priorities.

• Excellent communication skills for collaboration with internal and external stakeholders.

• Detail-oriented with a proactive approach to problem-solving.

• Commitment to achieving high-quality results.

• Legal authorization to work in the country where the position is located.

🏝️ Benefits

• Competitive base salary along with performance-related incentives.

• Health and wellness programs, including medical, dental, and vision coverage where applicable.

• Retirement and pension schemes.

• Life insurance and disability coverage.

• Employee assistance programs and wellness resources.

• Opportunities for learning and development through structured training and career pathways.

• Flexible work arrangements, including office or home-based options.

• Reasonable accommodations provided during the recruitment process.