Business Operations Associate

This is a fully remote position, open to applicants in United States.

📋 Description

• Prepare and route contracts, subcontracts, statements of work, and amendments for review and signature.

• Maintain the contracts repository by keeping track of key dates, renewals, and deliverable deadlines.

• Monitor state registrations, certifications, insurance renewals, and vendor onboarding requirements.

• Anticipate upcoming compliance and renewal deadlines before they become urgent.

• Assemble proposals and RFP submissions, including necessary forms, attachments, and compliance checklists.

• Manage hiring-cycle logistics, such as interview scheduling, candidate communications, applicant records, and onboarding and offboarding processes.

• Coordinate logistics for meetings, cohort sessions, team retreats, and client engagements, including venue research, room blocks, catering, materials, and on-site support.

• Maintain project trackers and internal dashboards.

• Follow through on cross-team action items independently.

• Draft and format presentations, memos, spreadsheets, and other materials to a client-ready standard.

• Utilize AI tools to enhance efficiency and fortify recurring operational processes.

• Engage in special projects alongside leadership as organizational priorities evolve.

⛳️ Requirements

• Bachelor's degree and/or 3 to 5 years of experience in operations, business administration, or project coordination.

• Proven ability to deliver work in a completed state.

• Exceptional organizational skills with a keen eye for detail, especially in documents, dates, and numbers.

• Proactive mindset and initiative to take action without waiting for direction.

• Personal accountability for achieving results in a fast-paced environment.

• Capability to prioritize and manage time effectively amidst competing demands and meet critical deadlines.

• Strong written communication skills with the ability to produce polished first drafts.

• Ability to manage confidential personnel, client, and organizational information with discretion.

• Regular utilization of AI tools, with sound judgment regarding the need for verification of outputs.

• Proficiency in PowerPoint and Excel.

• Experience with the Google Suite.

• Preferred experience in contract administration, compliance tracking, or vendor coordination.

• Familiarity with the K-12 education sector is preferred.

🏝️ Benefits

• Comprehensive benefits package.

• Remote work in a virtual organization.

• Occasional travel for team retreats, client meetings, and cohort events.