Business Operations Associate

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Provide oversight for various Head Start contracts to ensure adherence to contractual obligations, budgets, timelines, and performance objectives.

• Develop and enhance operational processes, systems, and policies.

• Monitor essential performance metrics, recognize risks, and assist in resolving operational challenges.

• Aid in forecasting, tracking budgets, labor utilization, ODC management, and financial reporting for contracts.

• Examine financial data, sustain forecasts, and prepare reviews of invoices, financial summaries, and projections.

• Oversee project trackers, dashboards, reporting systems, and operational documentation.

• Monitor deliverables, milestones, staffing actions, and contract stipulations.

• Assist in the preparation of client and corporate reports.

• Facilitate onboarding, staffing coordination, workforce planning, timekeeping, expense reporting, and tracking of professional development.

• Coordinate subcontractor administration and act as a liaison among project teams, Finance, HR, and corporate support functions.

• Utilize technology, data analytics, dashboards, and reporting tools to aid in decision-making.

• Encourage effective utilization of project management and business systems.

• Identify and execute process improvements to enhance efficiency and reporting accuracy.

• Contribute to business development, capture, proposal, and recompete initiatives.

• Assist with special projects and strategic initiatives for portfolio leadership.

⛳️ Requirements

• Bachelor’s degree in Business Administration, Public Administration, Management, or a related discipline.

• Over 5 years of experience in operations, project management, business administration, or a related area.

• Proven experience in supporting complex programs, projects, or federal contracts.

• Background in assisting federal contracts, grants, or technical assistance programs.

• Proficient in financial forecasting, reporting, budget management, and operational analytics.

• Familiarity with Smartsheet, SharePoint, Costpoint, Cognos, Workday, Microsoft 365, and other related business systems.

• Experience in utilizing AI-enabled tools, workflow automation, and data visualization platforms (e.g., Microsoft Copilot and Power BI).

• Understanding of project management, quality assurance, and risk management practices.

• Strong analytical, organizational, and problem-solving skills.

• Exceptional written, verbal, and interpersonal communication abilities.

• Capability to manage multiple priorities and meet deadlines.

• High attention to detail and a strong commitment to quality.

• Sound judgment, professionalism, and discretion.

• Ability to work both independently and collaboratively.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and growth.

• Supportive and collaborative work environment.