Bookkeeper, Payroll Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Conduct daily and weekly reconciliations of bank and credit card accounts.

• Record journal entries and ensure the general ledger is maintained accurately.

• Monitor the aging of accounts receivable and assist with the month-end closing process.

• Execute payroll cycles, process bank payments, distribute pay stubs via email, handle payroll deductions, prepare/file WSIB online, and issue T4s.

• Retrieve and manage two invoices per customer, upload them to Zoho Books, confirm line items and amounts, and dispatch invoices.

• Complete 400 invoices for 200 customers within a single monthly billing cycle.

• Follow up via email about outstanding balances.

• Maintain accounts receivable notes, escalate issues to the CEO, reconcile payments, and ensure customer accounts are current.

• Oversee recurring weekly and monthly checklists and schedules with minimal oversight.

• Generate weekly summaries on invoicing, accounts receivable, and reconciliations.

• Identify minor process enhancements to boost efficiency and accuracy.

⛳️ Requirements

• Minimum of 1 year of direct experience in bookkeeping and payroll.

• Demonstrated expertise in Zoho Books and Zoho Payroll.

• Experience in managing high-volume manual invoicing and following up on accounts receivable.

• Strong written English skills for professional communication with clients.

• Familiarity with bank and credit card reconciliations, journal entries, accounts receivable management, invoice validation, and basic Excel/Google Sheets.

• Outstanding attention to detail and precision in repetitive tasks.

• Clear and confident written communication abilities.

• Dependability, responsibility, discretion with sensitive payroll information, and comfort in direct interaction with a CEO.

• A computer with a minimum of 8GB RAM and an Intel i5 or AMD Ryzen 5 processor or better.

• Internet speed of no less than 40MBPS.

• A headset with an extended noise-cancelling microphone and a webcam.

• A backup computer and internet connection.

• A quiet, dedicated workspace at home.

• Availability to work 40 hours per week, Monday to Friday, from 9:00 am to 5:00 pm Eastern Time (tentative).

🏝️ Benefits

• Opportunity for remote work.

• Flexible work arrangement tailored to Eastern Time.

• No benefits package included.